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Administrative Assistant

2 months ago

Easton, United States 24 Seven Talent Full time

Pay: $25/hr

Location: , Easton, PA 18045 Schedule:

Onsite 5 days/week (8:30 am- 5:30 pm)

Duration: 6 months; possible temp to perm


The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.


Accounting

• Code vendor invoices, then forward to PCNA Corporate for payment in Zycus.

• Manage all vendor relationships

• Review monthly Accounts Payable EOM report for accuracy

• Secure documentation for processing new vendor accounts

• Track all invoices received.

• Track PDC assets


Administrative

• Assist Manager in miscellaneous tasks.

• Event Planning

• Order office supplies

• Schedule vendor appointments for repairs or request

• Coordinate/schedule travel arrangements and accommodations


Benefits: Insurance / Payroll

• Assist hourly employees with 401K applications and issues.

• Handle all Insurance issues (Health, Dental & Vision) if possible; otherwise refer to Benefits Representative at Corporate

• Manage FTE and Contractor payroll system and submit to Payroll for processing

• Track Vacation, Sick and Floating Holiday time off for all teammates

• Track perfect attendance

• Conduct onboarding with contract associates


Customer Service

• Assist Parts Information Coordinator as needed in handling Customer Service calls from dealers.


Reporting and Analysis

• EOM reconciliation for Accounts payable

• Maintain employee point system (Absentee Issues)

• Manage employee personnel files

• Prepare reports for the Operations Manager as required

• Track productivity for monthly performances




Qualifications

Required qualifications include:

• Education High School Degree required and / or equivalent work experience

• Experience: 5+ years advance level administrative experience in a professional environment.

• Specialized knowledge

• Skills /Abilities

o Ability to analyze and build custom reports and presentations in Excel and PowerPoint

o Ability to work independently with limited direct supervision

o Exceptional interpersonal skills for both internal and external clients at all levels

o Experience with SAP accounting / warehouse system is preferred

o Exposure to ADT or similar security system