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Real Estate Operations Coordinator

2 months ago

Easton, Pennsylvania, United States Pezon Properties Full time
Job Overview

Are you a meticulously organized and proactive professional with a keen interest in real estate and executive assistance? Pezon Properties is in search of a detail-oriented Operations Assistant to play a vital role in streamlining real estate transactions and overseeing executive functions. In this position, you will ensure seamless coordination from the Agreement of Sale to post-settlement for purchases, as well as from initiation to settlement for sales.

Key Responsibilities:

  • Facilitate real estate transactions, ensuring effective coordination from the Agreement of Sale to post-settlement for purchases, and from the initiation of a sale to settlement.
  • Collaborate with title companies, insurance agencies, project managers, and real estate agents.
  • Work closely with acquisitions specialists, the COO, project managers, and third-party vendors.
  • Manage documentation and ensure accuracy using CRM systems, Google Drive, Dropbox, and other tools.
  • Ensure timely contractor payments and completion of insurance processes.
  • Support the execution of real estate transactions, maintaining high standards of quality and timeliness.
  • Manage and process communications for the CEO, ensuring timely and accurate responses.
  • Organize the CEO's calendar, schedule meetings, and coordinate appointments.
  • Track and manage the CEO's time effectively to enhance productivity.
  • Handle various miscellaneous tasks with stakeholders as needed.
  • Maintain confidentiality and professionalism in all interactions.
  • Conduct audits to ensure accuracy in property management reports.
  • Monitor key performance indicators (KPIs) for employees.
  • Audit lead and opportunity records in the CRM to ensure nothing is overlooked.
  • Monitor tenant status, including vacancies and delinquencies.
  • Provide support and improvements for CRM and other systems.
  • Configure call flows as necessary.

Qualifications:

  • Preferred college degree; additional certifications are a plus.
  • Experience in an operations support role or similar administrative position.
  • Proficiency in CRM systems, Google Docs/Sheets, and other relevant software.
  • Prior experience as an executive assistant or in a similar administrative role is preferred.
  • Strong organizational skills with exceptional attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and prioritize effectively.
  • Experience in real estate transaction coordination or related field is preferred.
  • Familiarity with document management tools and communication platforms.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Ability to maintain professionalism at all times.

Compensation:
Salary plus bonus structure.

Benefits:
Paid vacation and additional perks.

About Pezon Properties:
Pezon Properties is a local, family-owned home buying business dedicated to assisting homeowners in selling their properties efficiently and effortlessly. We simplify the home selling process and eliminate the challenges associated with traditional selling methods. Our commitment to providing solutions, convenience, and an exceptional customer experience sets us apart.

We are not flippers or wholesalers seeking quick profits; we are invested in our community and strive to enhance the quality of life for all residents. Since 2014, we have been working closely with our neighbors to facilitate home sales.

Core Values:
Our company is guided by principles such as belief, customer focus, obsessive pursuit of excellence, extreme ownership, responsibility, integrity, grit, intelligence, competitiveness, hustle, humility, and courage.