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Temp Administrative Specialist

2 months ago

Stanford, United States ASK Consulting Full time
Job DescriptionJob Description

"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".

Job Title: Temp Administrative Specialist

Duration: 3-4 month temporary assignment

Location: Stanford, CA 94305

Pay Rate Range: $20/hr - $25/hr on w2

Job Description:

Working in a fast-paced environment, the Administrative Specialist serves as an information hub, and problem-resolution resource at the front desk and will interact with a wide variety of researchers, ensuring the highest quality customer service. The position provides administrative and operational support working under general supervision.

Core Duties:

  • Ensure a positive organizational image by providing courteous, friendly, and efficient service to all visitors and staff. Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
  • Process and monitor routine financial transactions, including researching and resolving discrepancies.
  • Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
  • Assist with daily reading room operations, staff the registration desk, and enforce reading room rules and security.
  • Perform office duties including, but not limited to, handling incoming and outgoing mail, entering data into basic tables/in-house software, reports or spreadsheets, and making copies.
  • Maintain approved content on websites.
  • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
  • May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
  • May serve as the point of contact for general maintenance, health and safety, and other facility concerns; report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
  • May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
  • Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts and arrange travel in compliance with unit, university, and sponsor policies.
  • The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Minimum Requirements:

  • Education & Experience:
  • High school diploma and three years of administrative experience, or a combination of education and relevant experience required.

Knowledge, Skills, and Abilities:

  • Proficient computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing routine tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize and multi-task.

Desired/Preferred Knowledge, Skills, and Abilities:

  • Capacity to work collaboratively in a fast-paced environment with the flexibility to adjust to changes and reprioritizations.
  • Ability to take initiative and ownership of projects.
  • Ability to exercise sound judgment in making decisions.
  • Interest in and/or ability to learn primary source research practices and twentieth and twenty-first-century history.

Physical Requirements:

  • Constantly perform desk-based computer tasks.
  • Work with files and books and in places that may be dusty.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, write by hand, kneel/crawl, climb (ladders, scaffolds, or other), squat, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Must be able to push and maneuver a fully loaded cart weighing up to 650 pounds that requires an initial push force of up to 50 pounds.
  • Ability to lift 40-pound boxes or bundles safely.

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.