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Administrative Support Specialist

2 months ago

Stanford CA, United States Stanford University Full time

Position Overview: The Department of Anesthesiology, Perioperative, and Pain Medicine is in search of a dedicated and skilled Administrative Support Specialist to assist with administrative and operational tasks for research faculty engaged in diverse areas of basic science, clinical studies, and data analytics.

Key Responsibilities:

  • Provide comprehensive administrative support, demonstrating the capability to manage multiple tasks in a dynamic academic setting.
  • Work both independently and collaboratively to meet deadlines and project goals.
  • Act as a resource for a defined set of policies and procedures.
  • Organize and facilitate conferences, seminars, and events, including vendor recommendations, material production, and logistics coordination.
  • Prepare and disseminate various documents such as presentations, course materials, grant proposals, and reports.
  • Manage calendars, resolve scheduling conflicts, and arrange travel in accordance with university policies.
  • Process and monitor financial transactions, addressing discrepancies as needed.
  • Maintain office supplies and equipment, and coordinate office relocations.
  • Serve as the primary contact for maintenance, health and safety, and facility-related concerns.
  • Ensure compliance with training requirements and maintain approved website content.

Work Environment: This role requires frequent desk-based computer tasks, with occasional physical activities such as standing, walking, and lifting light objects.

Commitment to Diversity: The Department is committed to fostering an inclusive environment that values diversity among faculty, staff, and students.

Additional Information: Candidates are encouraged to submit a cover letter and resume as part of their application process.