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Research Administrator 2

2 months ago

Stanford, California, United States Stanford University Full time
Job Summary

We are seeking a highly skilled Research Administrator 2 to join our team at Stanford University's School of Medicine. As a key member of our accounting and finance team, you will be responsible for managing complex financial portfolios, including proposal preparation, post-award management, budget development, and financial reporting.

Key Responsibilities
  • Participate with principal investigators in the preparation of administrative components of proposals, ensuring compliance with sponsored and non-sponsored research guidelines.
  • Develop, prepare, and finalize project budgets, providing budget justification and ensuring accurate financial reporting.
  • Serve as a liaison and partner between principal investigators, Office of Sponsored Research, research groups, and other departments, responding to sponsor inquiries and ensuring timely submission of proposals.
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled, initiating cost transfers as needed.
  • Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status, creating effective forecasting and decision-making tools.
  • Participate in contract closeout process, submitting final reports and certificates, and compiling information and documents needed for audit inquiries.
  • Understand, apply, and advise on university and government policies for projects, serving as a resource on subject area and overall technical resource to principal investigators and other university staff.
  • Participate in and contribute to process improvements, leading other staff in group projects and mentoring as needed.
Requirements
  • Bachelor's degree and three years of job-related experience, or combination of education and experience.
  • Basic knowledge of governmental regulations and ability to understand, interpret, and communicate policies and procedures.
  • Excellent oral, written, and communication skills, with demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills, knowledge of accounting principles, and ability to complete Cardinal Curriculum I and II within first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Competency in project management, extreme attention to detail, and ability to work well independently and as part of a team.
Preferred Qualifications
  • Certified Accountant or Auditor or similar credential desired.
  • Experience with Stanford Oracle financial systems, iLab Solutions system, and applicable policies and procedures.
  • Understanding of operations in a research medical school, including profit and loss statements, balance sheets, general and cost accounting theory, Service Center operations, federal regulations, financial reporting, budget/forecast development, and fund accounting.
  • Expertise in grant and contract administration, managing the financial aspects of sponsored projects, and research grant management.
  • Advanced Excel skills and experience in data analysis and financial modeling.
Working Conditions

This position is based in Stanford's Research Park and has the option of a telecommuting/hybrid schedule subject to operational needs.