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Administrative Support Specialist
2 months ago
About the Role: The Stanford Center for Biomedical Informatics Research, part of the School of Medicine, is a hub for exceptional scientists and trainees who are pioneering innovative methods to acquire, represent, process, and manage knowledge and data related to health and biomedical sciences.
We are in search of a proficient Administrative Associate 3 who can operate with minimal oversight to provide essential support to our faculty and programs. The ideal candidate will play a crucial role in our team, assisting faculty and research personnel in a fast-paced environment.
Key Responsibilities:
- Act on behalf of the supervisor or department manager to establish priorities and address administrative challenges.
- Manage and execute tasks related to scheduling, organizing, and conducting complex conferences, seminars, and events, including vendor coordination and logistics management.
- Draft and compose documents and correspondence for various purposes, ensuring thorough editing and fact-checking.
- Create, maintain, and verify the accuracy of content in unit documents, reports, brochures, and online platforms.
- Plan and coordinate calendars with limited consultation, resolving conflicts and arranging travel in accordance with relevant policies.
- Generate detailed reports and spreadsheets utilizing specialized software and systems.
- Oversee and process a variety of intricate financial transactions and assist with equipment requests and vendor selection.
- May supervise the daily activities of student or temporary workers, including workload management and performance evaluations.
Qualifications:
A high school diploma coupled with four years of administrative experience, or a combination of education and relevant experience is required. Candidates should possess advanced computer skills and have demonstrated experience with office software and email applications.
Successful candidates will show a track record of completing projects, taking initiative, and managing responsibilities effectively. The role requires frequent desk-based computer tasks, with occasional physical activities such as standing, walking, and lifting objects up to 10 pounds.
Compliance with all applicable University policies and procedures is expected. The University is committed to providing reasonable accommodations to applicants and employees with disabilities.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
