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Administrative Support Specialist

2 months ago

Stanford, California, United States Palo Alto Unified School District Full time

Position Overview

KEY RESPONSIBILITIES:

In this role, you will provide comprehensive administrative support to an executive-level administrator, effectively managing clerical tasks and routine operational functions. This position demands a high degree of initiative, sound judgment, and exceptional organizational skills.



Core Duties Include:

  • Drafting letters and memos based on concise verbal instructions or notes;
  • Possibly taking dictation that includes a significant amount of specialized terminology, ensuring accurate verbatim minutes;
  • Independently managing ongoing correspondence or phone communications regarding procedural or informational inquiries without needing supervisor review;
  • Engaging with the public to address inquiries that require a thorough understanding of policies, procedures, and regulations;
  • Functioning as the first point of contact, scheduling appointments, coordinating group meetings, and handling sensitive or confidential information;
  • Overseeing various office details, making decisions aligned with established policies and procedures;
  • Gathering and compiling reports from diverse sources, distributing them to relevant offices or agencies;
  • Typing and formatting complex financial and statistical documents, including reports, budgets, and contracts;
  • Maintaining meticulous records of budget expenditures across multiple departmental budgets and generating periodic summary statements for individual accounts;
  • Interacting with and providing information to principals, consultants, coordinators, directors, assistant superintendents, and other personnel at all levels, as well as the general public;
  • Ensuring the confidentiality and security of sensitive information.

Qualifications and Skills Required