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Executive Personal Assistant
1 month ago
Location: Orange City, IA
Schedule: Full-time, Monday to Friday, 8:30 AM to 5:30 PM
Job Overview:
We are seeking an Executive Personal Assistant to support the smooth operations of our family home in collaboration with a House Manager. The ideal candidate will help maintain cleanliness, organization, and assist with various administrative and personal tasks to ensure household efficiency. This role is suitable for individuals who are detail-oriented, have a knack for organization, and possess a strong sense of responsibility. Healthcare, social science, and education majors are a plus.
This esteemed role calls for a professional with exceptional organizational skills, a discreet demeanor, and a proactive approach to manage domestic and administrative tasks effectively. The successful candidate will facilitate a seamless daily routine for our executives, ensuring efficiency and tranquility in both their professional and personal lives. This candidate is strategic and esteemed as part of the organizational growth.
Responsibilities:
- Household Management:
- Coordinate daily housekeeping efforts to maintain an immaculate home environment.
- Oversee inventory management for household essentials, ensuring timely replenishment.
- Manage laundry and wardrobe organization, with attention to special care items.
- Nutrition and Meal Coordination:
- Plan, shop for, and prepare health-conscious meals, considering dietary preferences.
- Maintain a well-organized kitchen and pantry, ensuring food safety and quality.
- Coordinate meal schedules and dietary needs with family schedules and preferences.
- Executive Support:
- Provide administrative assistance, including managing emails, scheduling, social media, and ensuring smooth day-to-day operations.
- Arrange travel and accommodations, coordinating meticulously to meet executive preferences and requirements.
- Handle personal and family engagements, from planning to execution, with precision and creativity.
- Any other duties as assigned to support the organization.
- Lifestyle Enhancement and Event Planning:
- Facilitate the organization of intimate gatherings and private elite social events, contributing to memorable experiences.
- Manage personal shopping and gift selection, demonstrating thoughtfulness and an understanding of recipient preferences.
- Oversee the care and maintenance of vehicles, ensuring they are always in pristine condition.
- Confidentiality and Discretion:
- Uphold the highest standards of privacy and discretion, ensuring a trusted and secure environment for the family.
Physical Requirements:
- Engage in light to moderate physical activities related to household tasks and event setup.
- Ability to lift items up to 50 lbs. as necessary.
Qualifications:
- Demonstrated experience in a personal assistant or executive support role.
- Excellent organizational, communication, and interpersonal skills.
- Proficiency in technology for personal and professional use.
- Valid driver’s license and a clean driving record.
- Successful completion of a background check and proof of eligibility to work in the U.S.
- Stellar references from previous roles.
- High School diploma
Compensation and Benefits:
- $20.00 / hour +, negotiable with experience
- Comprehensive health package, including dental and vision, supplemented by a health reimbursement arrangement. BlueCross BlueShield, Delta Dental, Aflac, 401k matching, Avesis.
- Pet insurance for your furry family members.
- Service awards from $500 to $8,000 recognizing dedication and hard work.
- Birthday celebrations which include $25 gift cards and monthly parties.
- Access to a luxury work vehicle for professional use.
- Uniform allowance to ensure a professional appearance.
- Generous Paid Time Off (PTO) policy for work-life balance.
- Employee product discounts, and additional perks designed to enhance employee satisfaction and wellness.
This position offers a unique opportunity to become an integral part of a 10x successful family business. Partnering with a superior team dedicated to the smooth and efficient running of the executives personal and professional lives.
We are looking for a candidate who embodies dedication, discretion, and a drive to provide exceptional support at the core of the entire organization. You make the difference, and we notice.
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