Executive/Personal Assistant to Entrepreneur in Beauty

3 months ago

Culver City, United States The Grapevine Agency Full time

Executive/Personal Assistant to Entrepreneur in Beauty & Entertainment
Pacific Palisades & Brentwood
Salary DOE up to 120K plus OT
Westside entertainment family seeks Exec/Personal Assistant plus HM needed as possible
The ideal candidate is detail-oriented, consistent, structured, and organized when taking
on complex tasks and situations. Strong communication and interpersonal skills are
essential as this person will manage executive relationships and do so with tact and
precision. High enthusiasm, creativity, and resourcefulness are crucial, as is a high level
of professional integrity and confidentiality.
This position is based in Los Angeles.
Key Duties:
• Prioritize, coordinate, maintain, and manage jam-packed and ever-changing
calendars with sharp detail
• Execute day-to-day administrative tasks, including organizing documents,
arranging deliveries/returns, and updating contacts
• Gatekeeper of time – manage requests based on the appropriate priority level
while maintaining an excellent service experience
• Role will serve as liaison between an entertainment industry principal and her
publicists, agents, managers, social media team, glam team, spouse’s assistants,
and business managers.
• Prepare correspondence, reports, presentations, and meeting agendas as
needed
• Thoroughly prepared for all meetings, media interviews, conference panels,
podcasts, etc., by gathering relevant materials, background, and supporting
information
• Monitor household spending, handle insurance, and be in charge of all personal
and business gifting.
• Coordinate international and domestic travel logistics, including flight itineraries,
hotel rates, reservations, and car services
• The family has multiple homes so the assistant will be responsible for
collaborating with and overseeing the local house managers at each property,
including scheduling and sourcing vendors and staff.
• Be on-call and available for business and personal needs
• Additional ad hoc tasks as assigned
• Open to travel and possibility of spending 2 months in New York.
Requirements:
• Bachelor’s Degree required
• 3+ years of experience in an Executive Assistant position supporting C-Suite
executives• Ability to prioritize effectively in a fast-paced environment and stay calm under
pressure
• Detail and solution oriented, with an eye for quality
• Proactive and highly organized with strong follow up skills
• Excellent written and verbal communication skills
• Proficient in G Suite and Apple products
• Experience in Fashion/Beauty/Lifestyle industry a plus

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