Executive Assistant

7 days ago

Park City, United States RET Ventures Full time

RET Ventures, a venture capital investment firm located in Park City, UT, is searching for an Executive Assistant to provide administrative support to C-level executive and other Senior Leaders at the firm, as well as personal support to the family office. This is an in-office role. We are looking for an experienced EA who can take on new projects as well as act as a sounding board. The ideal candidate will be confident, direct, mature, flexible, and detail oriented.


Responsibilities

  • Ownership for all administrative and personal support for Partner / Managing Director with secondary support for a part-time executive
  • Manage complex calendars with diplomacy, discretion, and excellent judgment including vetting, prioritizing, and providing recommendations
  • Act as the point of contact among executives, employees, clients and other external partners
  • Help ensure Partners are properly prepared and on time for meetings
  • Schedule meetings and calls ensuring accurate calendar appointments across multiple time zones
  • Manage travel (air travel, lodging, dinners, ground transport, etc.) arrangements, which may require frequent changes
  • Track daily expenses and prepare expense report
  • Ability to start conference room meetings and navigate technology requirements
  • Format information for internal and external communication – emails, presentations, reports
  • Organize and maintain office and personal files
  • Work with internal administrative team to plan and execute onsite and offsite meetings, dinners, conferences, the firm’s annual summit, and other events
  • Support executive family for miscellaneous personal assistant tasks
  • Assist in planning Board meetings for portfolio companies
  • Manage team’s conference and hotel reservations and other logistics for major industry events
  • Assist in the management of the firm’s CRM, maintain internal contacts and mailing lists
  • Coordinate with other company members to ensure effective communication, follow up and provide reminders on project deadlines and deliverables
  • High availability with quick and accurate turnaround


Requirements

  • 5+ years as an Executive Assistant and/or Personal Assistant
  • Excellent tenure and track record
  • Ability to manage multiple projects simultaneously
  • Ability to uphold strict confidentiality and discretion
  • Excellent MS Office knowledge, Zoom platform, Expensify (or similar expense reporting software)
  • Experience in booking complex travel, nationally and internationally
  • Experience in preparing Excel spreadsheets, Word documents, and PowerPoint presentations
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (printers, copy, scanning, video conferencing)
  • Excellent verbal and written communications skills
  • Self starter that is able to work well both independently and in a team environment
  • Polished, proactive professional with a can-do attitude


Qualifications

  • Own your own vehicle and have a valid driver's license
  • High school or equivalent (Required) - Bachelor’s degree preferred
  • US work authorization (Required)
  • Knowledge of Microsoft Office programs including Excel, Word or similar programs
  • Demonstrates organizational and time management skills, ability to prioritize tasks, and attention to detail


Job Details

  • Job Type: Full time, in-office, Mon - Fri
  • Salary: Competitive salary + bonus, depending on experience
  • Health benefits package
  • 401K package with company matches
  • Short term / long term disability
  • Long-term incentive plan
  • Cell phone reimbursement plan
  • Competitive PTO

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