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Office Manager/Executive Assistant
2 months ago
Purpose
The Office Manager organizes and coordinates administration duties and office procedures including creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Must Be Tech Saavy.
THIS IS A CONTRACT 1099 Position.
Duties & Responsibilities
- Provide executive administrative support to the CEO
- Schedule meetings and appointments
- Event Coordination and Support
- Provides accounting support, including:
- Account Reporting
- Accounts Payable Processing
- Accounts Receivable Processing
- Invoicing
- Collections
- Manage Staffing Team activities, including:
- Updates and maintenance corporate policies
- Day-to-day administration of new hire and onboarding processes
- Supervise staffing team
- Organize office operations and procedures
- Coordinate with Operations for all internal staffing needs
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to staff as requested
- Liaise with vendors
- Plan in-house or off-site activities, like parties, celebrations and conferences
Qualifications
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Experience with basic accounting and bookkeeping activities
- Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Proficiency with Microsoft Teams.
- Some Microsoft SharePoint experience.
- Administrative scheduling and coordination.
- Reporting and documentation.
- Ability to work remotely and pro-actively.
- Ability to self-prioritize and manage multiple administrative tasks.
- Must be an effective communicator (written and verbal)
- Prior administrative support/assistant experience desired.
- Must be physically located in or willing to commute regularly to Loudoun County, VA.
- Must be willing to take and pass a criminal background check