Executive Administrative Assistant

2 months ago

Chester County, United States Juno Search Partners - Open Positions Full time
Job DescriptionJob DescriptionExecutive Administrative Assistant Our client, a fast growing & evolving startup company in Chester County is seeking an Executive Assistant to join the team and support their C-Suite Executives.
This role offers a unique blend of direct executive support and creative event coordination. The ideal candidate is a proactive individual with organizational skills, high attention to detail, and excellent communication skills.Responsibilities
  • Directly support all C-Suite Executives with managing travel arrangements, calendar management, and all schedule coordination.
  • Handle all expense management, including submitting and reconciling expense reports.
  • Maintain the established file system for various departments.
  • Research and organize data to aid in preparing documents for review and presentation for meetings.
  • Provide general administrative support to the office, including vendor and maintenance management coordination, sorting & distributing incoming mail & packages, greeting visitors, and handling incoming inquiries.
  • Assist in the preparation of regularly scheduled reports.
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Ensure the upkeep and maintenance of sensitive information in accordance with the organization's policies and procedures.
  • Assist with all event coordination including, but not limited to, sending out client invites, handling PR, and working with marketing & event sponsorships.
  • Assist with other adhoc projects as needed.
Qualifications
  • Proven ability to work in high-growth and highly collaborative environments; demonstrated track record with start-ups a plus.
  • Professional level written and verbal communication and interpersonal skills.
  • A sense of ownership and pride in your performance and its impact on the company’s success.
  • Outstanding time management and organizational skills.
  • Demonstrated ability to keep up with rapidly changing travel logistics under evolving circumstances and manage multiple calendars.
  • Technology savvy, with experience using various software tools, including word processing, spreadsheets, databases, and presentation software is a plus.
  • Critical thinker with excellent problem-solving skills.
  • Light travel may be required.
  • Bachelor's degree or equivalent experience preferred.
Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and respectful to all individuals.

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