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Office Administration Assistant/Receptionist
4 weeks ago
JOB TITLE: Office Admin/Receptionist
Non Exempt/Hourly
Reports to: Assigned Manager
Purpose: to provide clerical and administrative support for main office
Work Schedule: Daily M-F 8:30 a.m. to 5:00 p.m. This is a full-time position.
Essential Skills
· Attention to detail, able to meet deadlines and work to meet priorities
· Ability to produce accurate and timely work product
· Ability to multi-task, prioritize and determine means to complete tasks for optimum production
· Ability to use logic for decision making and organizational tasks
· Ability to follow and comprehend instructions and work within Company policy
· Ability to work independently or within a team environment as needed
· Maintain physical and electronic files or other organization system
· Keyboard and data entry
· Operate office equipment such as computers, scanners, cameras, telephones, televisions, and conference equipment
· Answer telephones and take /deliver messages
· Receives and orders supplies as necessary. Maintains inventory of supplies
· Receives and distributes mail and other information delivered to work site
· Coordinates and calendars meetings
· Orders lunch, presentation materials or other items needed to facilitate meetings
· Works with vendors and suppliers as directed
· Greets guests, vendors, suppliers
· Assists with presentations or Zoom meeting setup as necessary
· Maintains cleanliness and organization of office
· Supports team through completion of requests, scheduled duties and tasks, awareness of company goals and project needs, forecasting and planning for needs of the office
· Provides administrative and clerical assistance as need for Executives, such as calendar management and brief errands
· Other duties as assigned
Essential Qualifications
· High school diploma or administrative assistant certificate or degree in business management
· Knowledge of software applications such as spreadsheets, database management, MS Office, Excel, etc.
· Self-starter, takes initiative and finds ways to be productive during slower periods
· Excellent written and verbal communication skills
· Three (3) years clerical/administrative experience in a professional environment
· Organizational ability, discretion, good judgement, initiative, ability to work independently
· Ability to work under pressure to meet deadlines
· Team player, positive attitude willingness to help on project needs that arise unexpectedly
· Prior experience in a professional office
· Pleasant, courteous, polite with internal and external staff and guests
Physical Requirements
· Frequently lifts objects up to 25 pounds
· Climb stairs
· Sits for long periods of time
· Occasionally stoop, crouch, kneel or bend
· Use hands and arms to reach, grasp and manipulate objects
· May walk on uneven ground and stand for periods of time
Other duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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