Executive Director
3 weeks ago
Position Summary:
The Executive Director is an integral part of promoting the Montgomery County Fair Association’s mission and
goals. The primary responsibilities for this role include planning, implementation and execution of all MCFA
programs and activities. The Executive Director works independently and collaboratively with the MCFA staff, the
President, Executive Committee, Board of Directors and the various committees to plan, manage and execute
activities in various areas including, but not limited to sponsorships, fundraising, budgeting, marketing and
community awareness. The Executive Director will report directly to the MCFA President and all other MCFA staff,
both full time and part time, report to the Executive Director.
Responsibilities (but not limited to):
LEADERSHIP:
- Establish sound working relationships and cooperative arrangements with community groups and organizations
- In conjunction with the President, oversee all committee activities
- Act as the liaison for the organization, board, officers, members, donors and sponsors
- Collaborate with the MCFA Executive Officers and Board members on programs and activities that directly impact the organizations livelihood
- Implementation of all policies, procedures and rules pertaining to all fair associated activities and events
- Promote active and broad participation by volunteers in all areas of the organizations work
PLANNING:
- Manage facilities and services relationships
- Coordinate and schedule all events, to include tag-ins, fundraisers, committee meetings, etc.
- Coordinate and plan all awards and recognition initiatives
- Develop and effectively manage timelines to ensure timely completion of activities and deliverables
- Responsible for coordinating contracts for fair time necessities (ex. Grounds acts, concert performers, photography, videography, insurance, etc.)
- Work with marketing agency/marketing coordinator to schedule and plan fair advertisements (both digital and print)
FINANCIAL:
- Responsible for sponsorship identification, negotiation and procurement
- Develop operating budgets to be approved by the board and ensure all budgetary allocations are adhered to
- Oversee all fundraising activities for the MCFA, working with the President, Chairman and Officer-In-Charge
- Assist the bookkeeper with collection and coding of all funds received from committee activities, entries, fundraisers, membership dues, etc. and help ensure sound bookkeeping and accounting practices are followed
MARKETING:
- Oversee all Marketing, Advertising and PR initiatives
- Develop and approve all marketing collateral and PR materials
- Identify & participate in additional marketing and PR opportunities to promote community awareness and involvement
- Work with marketing agency/marketing coordinator to develop/approve all marketing collateral and PR materials (ex. Newsletters, invitations, web designs, etc.)
- Assist with implementing our brand guide to ensure a consistent brand identity across all platforms
- Order sponsor signage for the fairgrounds to be displayed in appropriate areas/events.
- Assist marketing agency/marketing coordinator with obtaining sponsor approval on designs or PR materials
ADDITIONAL RESPONSIBILITIES:
- Represent the Fair Association in an official capacity at all events, fundraisers, etc.
- Take on additional responsibilities and projects as the need arises to meet the demand
- Oversee implementation of MCFA Strategic Plan
COMPETENCIES:
- Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
- Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization
- Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- Creativity/Innovation: Develop unique ways to improve operations of the organization and to create new opportunities
- Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems and make decisions that enhance organizational effectiveness.
- Lead: Positively influence others to achieve results that are in the best interest of the organization.
- Make Decisions: Assess situations to determine the importance, urgency, risks and make clear decisions which are timely and in the best interest of the organization.
- Organize: Set priorities, develop a work schedule, monitor progress towards goals, track details, data, information and activities.
- Plan: Determine strategies to move the organization forward, set goals, create and implement action plans and evaluate the process and results.
- Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions and make recommendations and/or resolve the problem.
- Think Strategically: Assess options and actions based on trends and conditions in the environment, and the vision and values of the organization.
PREFERRED QUALIFICATIONS:
- Bachelor’s Degree in business, marketing, communications, or related degree
- At least 5+ years of experience managing and/or working with a non-profit organization and sponsors
- Must be able to travel into the MCFA Office daily and live within 1 hour drive time of Montgomery County, TX
- Highly organized, strong attention to detail
- Exceptional verbal, written and presentation skills; strong editing skill required.
- Ability to work with a diverse group of volunteers
- Ability to think independently, creatively and quickly find solutions
- Must work well under pressure, prioritize demands and remain professional in all circumstances and situations
- Must be able to comply with long work hours required during peak fair season
including the carnival, 2 nights of action-packed rodeo fun, coronations of queens, pet parades, BBQ cook-offs and
so much more. Some of our special events include Senior Citizens Day, Ag Mechanics Show and Team Roping.
Not to forget, one of our major attractions: fantastic shopping with our 40+ commercial exhibitors.Company DescriptionOn an annual basis, the Montgomery County Fair provides entertainment for all age-groups and walks of life\r
including the carnival, 2 nights of action-packed rodeo fun, coronations of queens, pet parades, BBQ cook-offs and\r
so much more. Some of our special events include Senior Citizens Day, Ag Mechanics Show and Team Roping.\r
Not to forget, one of our major attractions: fantastic shopping with our 40+ commercial exhibitors.
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