Chief Executive Officer's Executive Assistant

1 week ago

New York County New York, United States Athari Full time

As the Chief Executive Officer's Executive Assistant, your role will encompass a variety of critical responsibilities that ensure the seamless operation of the executive office.


Business Liaison:
Serve as a key point of contact and intermediary between the CEO and both internal and external stakeholders, fostering effective communication and collaboration.


Data & Information Management:
Systematically organize and safeguard confidential data and information, upholding the highest standards of integrity.


Event Coordination:
Plan and execute high-profile events and meetings, guaranteeing a smooth experience and exceptional hospitality for all participants.


Calendar Oversight:
Efficiently manage the CEO's dynamic schedule, coordinating meetings, conferences, and travel logistics.


Communication Management:
Supervise emails, phone calls, and other correspondence, crafting professional and polished documents on behalf of the CEO.


Project Coordination:
Assist in the planning, execution, and monitoring of significant projects, collaborating with cross-functional teams to ensure successful outcomes.


Research & Analysis:
Conduct thorough market research, compile relevant data, and deliver insightful reports and recommendations to aid the CEO's decision-making process.


Executive Support:
Manage personal tasks and responsibilities for the CEO, ensuring discretion and confidentiality in all matters.


Key Responsibilities Include:

  • Managing the CEO's schedule and calendar
  • Coordinating meetings and communications on behalf of the CEO
  • Arranging travel plans and itineraries
  • Conducting research and preparing comprehensive reports
  • Assisting with the preparation of presentations
  • Maintaining confidentiality and discretion in all interactions
  • Overseeing office operations and administrative tasks
  • Liaising with internal and external stakeholders
  • Monitoring and responding to correspondence
  • Managing expense reports and budgeting processes

Qualifications:
To excel in this position, candidates should possess:

  • A minimum of 5 years of experience as an executive assistant or in a similar capacity, supporting C-level executives.
  • Outstanding written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software tools.
  • An adaptable and flexible mindset to thrive in a fast-paced environment.
  • A proactive, solution-oriented approach, with the ability to anticipate needs and take initiative.
  • A high level of integrity and the capability to maintain confidentiality with sensitive information.
  • Exceptional organizational and time management skills, with the ability to multitask effectively under pressure.

Benefits:
Comprehensive health, dental, and vision benefits are provided.

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