Management Analyst/Executive Assistant

1 month ago

American Fork, United States American Fork City Full time
Job DescriptionJob Description

GENERAL PURPOSE

This job is two-fold. 1) Performs professional, technical, and analytical duties related to monitoring, mining, analyzing, and interpreting data and departmental operations, protocols, procedures, data and related performance metrics. Makes recommendations to improve department effectiveness and efficiency. Performs various projects relating to finance, budget, management, intergovernmental relations, and quality improvement programs. 2) Provides a range of administrative support for executive level city leaders, including City Administrator and Mayor.


SUPERVISION EXERCISED : None at this time


ESSENTIAL FUNCTIONS

The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position.


Management Analyst

  • Conducts research, analysis, and projects; prepares and presents detailed and comprehensive reports to a variety of audiences.
  • Reviews, analyzes, and develops recommendations regarding state and federal legislation.
  • Presents results through reports, graphs, spreadsheets, charts and analyzes information using statistics, regression analysis, and spreadsheet calculations. Assists in preparing reports for presentations.
  • Assists with developing, establishing, administering, and monitoring programs, work methods, and standards. Assists with general administrative, operational, and financial studies, audits or analysis.
  • Participates in the development, implementation, interpretation and administration of ordinances, administrative policies, procedures, and programs.
  • Provides professional and technical administrative and analytical assistance in writing and coordinating various grants.
  • Will be required to attend various meetings with outside government agencies and other groups relative to goals of the city, outside of regular work hours.

Executive Assistant

  • Provides general secretarial duties; prepares correspondence, memos and related communications for city administrator, mayor and executive staff; takes notes, makes and transcribes letters, memos, etc.; composes communications as requested; maintains records and files; prepares agendas and attends leadership meetings; takes and transcribes minutes. Prepares meeting packets and materials and distributes to appropriate staff for review.
  • Answer telephone(s), screen calls and visitors, take and transfer messages. Review various emails and correspondence to assess relevance and urgency.
  • Schedule appointments. Maintain calendars. Apprises leaders of activity schedule identifying events, activities, committee meetings, public hearings, staff meetings etc.; follows up on appointment schedules as needed to verify appointment and meeting commitments for executive personnel.
  • Prepares various reports and documents; reviews content for accuracy and completeness; makes grammatical and technical changes to content as needed; performs routine research and gathers data as needed to compile or complete reports as requested.
  • Coordinates special meetings for city leadership; including notifications, refreshments, room scheduling etc.
  • Makes travel arrangements for the mayor, city administrator and council members; contacts travel agencies, airlines, or other transportation companies.
  • Organize and process executive expenses.
  • Performs special projects as assigned; coordinates and facilitates cooperation between various staff members as needed to complete assigned projects; ensures the timely distribution materials, reports, analysis and pertinent documentation to enable timely decision-making.
  • May assist in some HR and Communications activities.
  • Contribute to the team effort by accomplishing specified projects as needed, including analysis, research, forming presentations, work on teams and projects.
  • Performs related duties as needed.

MINIMUM QUALIFICATIONS

  • Bachelor's degree from accredited college or university in public administration, business administration, management, statistics, accounting or other closely related field, OR an equivalent combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES

  • Communicate clearly, precisely, and effectively in both writing and speaking.

  • Foster positive relationships with other departments, city leaders and citizens.

  • Identify measures or indicators of system performance and the actions needed to improve or correct

  • performance, relative to the goals of the system.

  • Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions,or approaches to problems.

  • Analyze needs and requirements to create processes.

  • Consider the relative costs and benefits of potential actions to choose the most appropriate solution.

  • Identify complex problems and review related information to develop and evaluate options and implement solutions.

  • Determine how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

  • Business and report writing, including proficiency in spelling, grammar, and composition.

  • Business machines: PC's, copiers, telecommunications, AV equipment, etc. Word processing, spreadsheet, presentation, and database software applications at an advanced level.

  • Advanced skills in Microsoft Office suite, Outlook, Internet, Social Media, and prefer experience with Caselle.

  • Proper telephone etiquette, and excellent communications skills.

  • Basic knowledge of city functions, policies, and regulations.

  • Provide professional customer service. Create and maintain effective working relationships inside and outside the department, and city.

  • Well organized and can keep others organized.

  • Properly manage multiple projects simultaneously. Accomplish tasks accurately and within deadlines.

  • Strictly maintain confidentiality.

  • Demonstrates professional appearance and presence.

  • Create and maintain productive and friendly relationships with peers, management, and outside contacts.

  • Interpret and apply policy and procedures where needed.


WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities, such as walking, standing, stooping, sitting and reaching. Must be able to lift 15 lbs. at times. Continuous talking, hearing and seeing required in the normal course of performing the job. Common eye, hand, finger dexterity is required to perform essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving. Considerable exposure to stress is associated with a high level of personal accountability, high impact decision-making and conflict management. Must be able to access and navigate each department building within the city facilities. Periodic travel required in normal course of job performance.



Job Posted by ApplicantPro

  • Management Analyst/Executive Assistant

    1 month ago

    American Fork, United States American Fork City Full time

    GENERAL PURPOSE This job is two-fold. 1) Performs professional, technical, and analytical duties related to monitoring, mining, analyzing, and interpreting data and departmental operations, protocols, procedures, data and related performance metrics. Makes recommendations to improve department effectiveness and efficiency. Performs various projects relating...

  • Executive Assistant/Office Manager

    4 weeks ago

    American Fork, United States Zerorez Inc Full time

    Job DescriptionJob DescriptionDescription:The Executive Assistant/Office Manager plays a key role in the success of the administrativeoperations for Zerorez, Inc. This role provides administrative support in a one-on-one workingrelationship with the CEO and other members of the Executive Team. In addition, the ExecutiveAssistant/Office Manager serves as a...

  • Senior Finance Executive

    2 weeks ago

    American Fork, Utah, United States Landmark Excavating Full time

    Job OverviewPosition: Finance ManagerCompany Overview: Landmark Excavating is a rapidly expanding construction firm primarily serving the Utah, Salt Lake, and Washington counties. We are in search of a seasoned finance and accounting expert to lead our financial operations. This pivotal role is part of the management team and reports directly to the...

  • ERP Solutions Analyst

    2 weeks ago

    American Fork, Utah, United States LiveView Technologies Full time

    Job OverviewPosition Summary:The ERP Solutions Analyst plays a pivotal role in enhancing the operational efficiency across various departments at LiveView Technologies. This individual will serve as the Subject Matter Expert (SME) for all interactions with the ERP system (Acumatica). The primary focus will be on maximizing the investment in the ERP system...

  • Finance Manager

    4 weeks ago

    American Fork, United States Landmark Excavating Full time

    Job DescriptionJob DescriptionFinance ManagerAbout Us: Landmark Excavating is a fast-growing construction company operating primarily in Utah, Salt Lake, and Washington counties. We're seeking an experienced finance and accounting professional to join our team and oversee our financial operations. Landmark has been growing rapidly and this role is a key...

  • ERP Systems Analyst

    3 months ago

    American Fork, United States LiveView Technologies Full time

    Job DescriptionJob DescriptionSalary: Why LVT:LVT (LiveView Technologies) is making the world a safer place and we need your help! Based in Utah, LVT is the world's leader in physical security platforms and data. With our systems in every US state and several Fortune 500 enterprise companies as customers, we're positioned for massive growth in the...

  • Assistant Executive Housekeeper

    3 months ago

    American Fork, United States HOLIDAY INN EXPRESS OF AMERICAN FORK Full time

    Job DescriptionJob DescriptionObjective:Enhance quality assurance standards, promote safety awareness, and enhance the guest experience by having a wiling, urgent, and can-do attitude. Additionally, be a productive member of the hotel team by communicating with supervisors and co-workers effectively. Most importantly, enhance the guest experience by making a...

  • E-Commerce Account Executive

    2 weeks ago

    American Fork, Utah, United States KT Tape Full time

    Job OverviewE-Commerce Account Executive - Amazon & E-CommerceThe E-Commerce Account Executive will oversee and manage the online sales operations for the KT brand, with a primary emphasis on Amazon and the potential to expand into other digital marketplaces. This position reports directly to the EVP of Sales and collaborates closely with various departments...

  • E-Commerce Account Executive

    2 weeks ago

    American Fork, Utah, United States KT Tape Full time

    Job OverviewE-Commerce Account Executive - Amazon & E-CommerceThe E-Commerce Account Executive will oversee and drive the online business strategy for the KT brand, with a primary emphasis on Amazon and potential expansion into other digital marketplaces. This position reports directly to the EVP of Sales and requires collaboration with marketing,...

  • E-Commerce Account Executive

    2 weeks ago

    American Fork, Utah, United States KT Tape Full time

    Job OverviewE-Commerce Account Executive - Amazon & E-CommerceThe E-Commerce Account Executive will oversee and drive the online business for the KT brand, primarily focusing on Amazon, while also exploring opportunities in other digital marketplaces. This position reports directly to the EVP of Sales and requires collaboration with marketing, operations,...

  • Assistant Manager

    9 hours ago

    American Fork, Utah, United States Zurchers Inc Full time

    **Job Summary**Zurchers Inc is seeking a highly motivated and experienced Assistant Manager to join our team. As a key member of our management team, you will be responsible for providing exceptional customer service, leading a team of retail professionals, and driving sales growth.**Key Responsibilities**• Provide exceptional customer service, ensuring a...

  • Sales Executive

    3 weeks ago

    American Fork, United States ThermoWorks, Inc. Full time

    Job Summary: ThermoWorks, the market leader in thermometer solutions for the food industry, seeks a Sales Executive with a proven track record to acquire and manage end-user high volume key accounts. Experience in food processing, food service, and/or temperature measurement. Must be an experienced rainmaker with the ability to consistently hit targets. Some...

  • ServiceNow Manager

    4 weeks ago

    American Fork, United States Oscar Full time

    Job Overview:The ServiceNow Manager will be responsible for leading and managing the ServiceNow platform and related projects within the organization. The role involves strategic planning, platform administration, process improvement, and leading a team of ServiceNow professionals. The ServiceNow Manager will collaborate with cross-functional teams to...

  • Assistant Warehouse Manager

    2 months ago

    American Fork, United States Lion Energy Full time

    Job DescriptionJob DescriptionPosition Summary:We are seeking a highly motivated and organized Assistant Warehouse Manager to join our team. The ideal candidate will assist the Warehouse Manager in overseeing the daily operations of our warehouse, ensuring the efficient and effective management of inventory and resources.Responsibilities/Duties- Assist the...

  • Assistant Warehouse Manager

    1 week ago

    American Fork, United States Lion Energy Full time

    Job DescriptionJob DescriptionPosition Summary:We are seeking a highly motivated and organized Assistant Warehouse Manager to join our team. The ideal candidate will assist the Warehouse Manager in overseeing the daily operations of our warehouse, ensuring the efficient and effective management of inventory and resources.Responsibilities/Duties- Assist the...

  • Regional Sales Executive

    4 weeks ago

    American Fork, United States Autoweb Full time

    Job DescriptionJob DescriptionAre you an ambitious sales professional connected to the U.S. automotive industry? Or do you have SaaS or Digital Marketing sales experience? If so, we’d love to invite you to take a spin through AutoWeb! AutoWeb is seeking a Regional Sales Executive to join our talented and driven customer experience team. This role offers...

  • Regional Sales Executive

    2 weeks ago

    American Fork, Utah, United States YouScience Full time

    Regional Sales ExecutiveWe are seeking a dedicated and results-driven professional to join our sales team. This role focuses on cultivating and managing relationships with potential business partners while effectively communicating the value of our innovative solutions.Company OverviewYouScience is a dynamic SaaS organization dedicated to enhancing education...

  • Assistant Manager

    2 months ago

    American Fork, United States Uptown Cheapskate American Fork & Murray Full time

    Our Company & Culture: Hi there! Do you love fashion, clothing, and the environment? Do you like the idea of sustainable and recycled styles? Do you have experience in retail or management? Uptown Cheapskate is not your typical thrift store. We buy, sell, and trade brands from Forever 21 to luxury names like Gucci. Our store curates an excellent selection of...

  • Assistant Manager

    3 months ago

    American Fork, United States Zurchers Full time

    Job DescriptionJob DescriptionWe are looking for a friendly, hard-working, and responsible individual to fill our Assistant Manager position. Zurchers is a great place to work. Benefits of working for Zurchers include:· Employee Discount Program· Paid Time Off and Holiday Pay· Work doing what you LOVE! Party with us!· Closed...

  • Assistant Manager

    2 months ago

    American Fork, Utah, United States Uptown Cheapskate American Fork & Murray Full time

    Our Company & Culture:Hi there Do you love fashion, clothing, and the environment? Do you like the idea of sustainable and recycled styles? Do you have experience in retail or management? Uptown Cheapskate is not your typical thrift store. We buy, sell, and trade brands from Forever 21 to luxury names like Gucci. Our store curates an excellent selection of...