Office Coordinator

1 week ago

Austin, United States Meade Engineering, Inc. Full time

Company Description:

Meade Engineering, Inc. (MEI) is a leading engineering firm that specializes in providing innovative and cost-effective solutions for data center builders, cloud providers, and developers of large construction projects. With years of experience, our team of expert engineers, designers, and consultants is dedicated to delivering high-quality, reliable, and sustainable solutions that meet our client's specific needs.


At Meade Engineering, we take pride in our commitment to excellence, efficiency, and superior service. We strive to build long-lasting relationships by understanding unique requirements and delivering customized solutions that exceed expectations.


Our website:



Job Description:

MEI is seeking an organized, proactive, and efficient Office Coordinator with strong coordination skills to join our team. The ideal candidate will play a pivotal role in ensuring the smooth operation of our office by managing a wide range of administrative and clerical tasks. The Office Coordinator will serve as a point of contact for employees and clients, coordinate office activities, and support various departments in maintaining an organized and productive work environment.



Job Location:

In-Person, Austin, Texas 78746



Job Duties:

  • Coordinate and oversee daily office operations.
  • Manage office schedules, appointments, and meetings.
  • Greet and assist visitors, clients, vendors and new employees in a professional and courteous manner.
  • Serve as a liaison between different departments to ensure seamless communication and workflow.
  • Process and manage office supplies and inventory, ensuring adequate stock levels.
  • Coordinate travel arrangements and accommodations for staff as needed.
  • Ensure office supplies, including cleaning supplies, are adequately stocked and ordered as needed.
  • Maintain the cleanliness and organization of common areas such as the breakroom, kitchen, and conference rooms.
  • Ensure snacks, beverages, and other provisions in the breakroom are regularly stocked and replenished.
  • Coordinate with building management and vendors for any necessary maintenance or repairs.
  • Arrange catering and other logistics for meetings and events.
  • Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
  • Maintain and track office budget and expenditures.
  • Coordinate with the finance department to ensure timely payment of bills and reimbursements.



Minimum Qualifications:

  • Proven experience as an Office Secretary, Administrative Assistant, or similar role.
  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Teams, Excel, PowerPoint, Outlook).
  • Familiarity with office management procedures and basic accounting principles.
  • Ability to work independently and as part of a team.
  • High school diploma; additional qualifications in office administration or related field are a plus.



Benefits:

All full-time employees receive a comprehensive benefit package that includes, but is not limited to, medical, dental, and vision insurance with 100% of medical premiums covered by the employer, short and long-term disability insurance, life insurance, a profit-sharing plan, vacation time, paid holidays off, and a target yearly performance-based bonus of 10% of your annual base salary.


MEI is an Equal Employment Opportunity employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

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