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Office Coordinator

2 months ago

Austin, Texas, United States Control Panels USA Full time

Position Overview:

Control Panels USA is in search of an Office Coordinator to enhance our operational efficiency. The Office Coordinator plays a crucial role in supporting the administrative team by managing phone communications, welcoming visitors, and overseeing accounts payable processes.

About Us:

Control Panels USA specializes in the manufacturing of Control Panels and Relay Rack assemblies across various sectors. We provide tailored design and fabrication services for OEM clients, contractors, and end users, whether they require large or small production runs. Our advanced facility in Austin, Texas is equipped with cutting-edge engineering, manufacturing, and testing capabilities, enabling us to deliver cost-effective solutions with competitive lead times. We are committed to exceeding our clients' expectations by offering top-quality products and services in a cost-efficient manner.

Employee Benefits:

At Control Panels USA, we value our employees. Here’s what our team members appreciate about working here:

  • Supportive work environment that fosters employee satisfaction.
  • Recognition of individual strengths and opportunities for professional growth.
  • Long-term employee retention, reflecting a positive workplace culture.

We offer a comprehensive benefits package that includes:

  • Fully employer-paid medical, dental, and vision insurance.
  • Short-term and long-term disability coverage.
  • Life insurance options.
  • 401(k) plan with 50% matching contributions.
  • Paid time off and a profit-sharing bonus program.
  • Quarterly company events and additional perks.

Work Schedule:

The standard work hours are Monday to Friday, from 8 AM to 4:30 PM, with potential overtime as needed.

Key Responsibilities:

  • Manage phone calls and greet visitors.
  • Issue identification badges.
  • Assist customers with small order pickups.
  • Input approved vendor invoices into the system.
  • Request approvals for invoices not tied to purchase orders.
  • Resolve invoice discrepancies and update vendors on payment statuses.
  • Reconcile monthly vendor statements.
  • Prepare vendor checks for distribution.
  • Communicate office supply requirements to the purchasing department.
  • Maintain organization in common areas such as the library, printer zone, conference rooms, and kitchen.
  • Ensure recycling is managed effectively.
  • File documents appropriately and manage daily mail operations.
  • Schedule conference room usage and order supplies as needed.
  • Assist executive leadership with travel and personal arrangements.
  • Participate in meetings and training sessions as required.
  • Perform additional tasks as assigned by management.

Qualifications:

  • Strong customer service orientation.
  • Excellent phone communication skills.
  • Outstanding verbal and written communication abilities.
  • Highly organized with a keen attention to detail.
  • Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
  • Able to multitask effectively.

Physical Requirements:

While performing the duties of this position, the employee is regularly required to sit, stand, walk, talk, hear, and utilize vision. Occasionally, the employee may need to lift or move items weighing up to 20 pounds.

Other Requirements:

Successful completion of a background check is required.