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Part-time Office Coordinator

2 months ago

Austin, Texas, United States Idera, Inc. Full time
About the Role

We are seeking a highly skilled and organized individual to join our team as a Part-time Office Coordinator at Idera, Inc. This is a unique opportunity to work in a dynamic and fast-paced environment, supporting the day-to-day operations of our office.

Key Responsibilities
  • Office Management: Oversee the management of our reception area, ensuring a professional and welcoming environment for guests and employees.
  • Administrative Support: Provide administrative assistance to our team, including coordinating office operations, managing office supplies, and maintaining accurate records.
  • Event Planning: Coordinate and plan office events, including birthdays, lunches, company meetings, and board meetings, ensuring a seamless and enjoyable experience for all attendees.
  • Communication: Serve as a liaison between employees, management, and external parties, ensuring effective communication and resolution of any issues that may arise.
  • Project Coordination: Assist with project coordination, including preparing materials, coordinating logistics, and ensuring timely delivery of projects.
  • Travel Arrangements: Coordinate and make travel arrangements for employees, including booking flights, hotels, and rental cars.
  • Document Management: Manage and coordinate the signing of important documents, including sales orders, contracts, and credit card statements.
  • Emergency Response: Act as a Fire Marshall and maintain emergency contact lists, ensuring the safety and well-being of employees and visitors.
  • Notary Services: Provide notary services for employees and visitors, as needed.
  • Support to Senior Management: Provide administrative support to our CEO and CFO, as needed.
Requirements
  • Education: High School Diploma and a minimum of 2-5 years of experience in a diverse office assistant/coordination role.
  • Skills: Proficiency in MS Office products, excellent customer service, organization skills, attention to detail, ability to manage multiple demands, work independently, and meet deadlines.
  • Personal Qualities: Dependable, self-starter with a great attitude, ability to handle confidential information, and maintain professionalism in diverse circumstances.
Work Arrangements

This is a part-time position, requiring 16-24 hours of work per week. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

Idera, Inc. is an Equal Opportunity Employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and respectful work environment, where all employees feel valued and supported.