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Part-time Office Coordinator

2 months ago

Austin, Texas, United States Idera, Inc. Full time
About the Role

We are seeking a highly skilled and organized individual to join our team as a Part-time Office Coordinator at Idera, Inc. This is a unique opportunity to work in a dynamic environment and contribute to the success of our organization.

Key Responsibilities
  • Office Operations
    • Manage the reception area, ensuring a professional and welcoming atmosphere for guests and employees.
    • Coordinate office supplies, refreshments, and kitchen operations to maintain a productive and comfortable work environment.
    • Order lunch for meetings and events as requested.
  • Event Planning
    • Coordinate office events, including birthdays, lunches, company meetings, parties, and board meetings.
  • Administrative Support
    • Manage the office calendar, conference rooms, and visitor Wi-Fi passwords.
    • Maintain company organizational charts, phone lists, and other facility-related duties.
    • Execute onboarding and offboarding activities, including badge access, desk preparation, and business cards.
    • Assist with shipping activities, mail retrieval, and disbursement.
  • Project Coordination
    • Organize and support project preparation to ensure timely delivery.
    • Coordinate travel arrangements and itineraries.
    • Manage document signing and coordination for sales orders, contracts, and other important agreements.
  • Support Functions
    • Act as Fire Marshall and maintain emergency contact lists.
    • Act as a notary for the office.
    • Support the CEO and CFO as needed.
Requirements
  • Education
    • High School Diploma and a minimum of 2-5 years of experience in a diverse office assistant or coordination role.
  • Skills
    • Proficiency in MS Office products, including Word, Excel, PowerPoint, and Visio.
    • Excellent customer service, organization, and attention to detail.
    • Ability to manage multiple demands, work independently, and meet deadlines.
    • Ability to work well with management and employees.
    • Demonstrated ability to handle confidential information and maintain professionalism.
    • Dependable and self-starter with a great attitude.
Work Arrangements

This is a part-time position, with 16-24 hours per week.

Equal Opportunity Employer

Idera, Inc. is an equal opportunity employer and welcomes applications from diverse candidates. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.