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Project Record Coordinator

2 months ago

Rocky Hill, United States State of Connecticut Full time

Introduction

Are you a current DOT employee with a passion for project recordkeeping and coordination? If so, we have a fantastic opportunity for you to advance in your career The , Department of Transportation (), is now accepting applications from eligible DOT employees to fill a vacancy in the District 1 Planning Office in Rocky Hill, CT.

AS A STATE EMPLOYEE, CONTINUE TO ENJOY

Visit our new page The opportunity to work for a Forbes top company: 'Forbes' - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule. Professional growth and development opportunities. A healthy to all employees. Join an award winning agency CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) POSITION HIGHLIGHTS Full time, 40 hours per week Monday through Friday First shift, 7:30 am to 4:00 pm Location: Rocky Hill, CT THE ROLE The purpose of this position within the DOT Highway Operations is to maintain and coordinate all aspects of State/Federal project-related paperwork including timeliness, accuracy, and proper completion. The Project Record Coordinator (Transportation Maintainer 4) will also train field personnel, be the liaison to Central Maintenance Administration for project updates and ensure compliance to force account recordkeeping procedures. Duties to include: Act as a liaison for field personnel regarding any questions or problems relating to project paperwork and/or Force account record keeping. Attends pre-construction meetings with contractors to advise on compliance with record keeping regulations and answer any questions the field or contractor may have. Maintains files of all state and federally funded projects to ensure costs are in line with project funding amounts and to insure that cost over-runs do not occur. Ensure all project record requirements are being met.  Perform an audit on all project books for accuracy and to ensure compliance with the Force Account Record Keeping System. Closing out of projects upon field completion of the work. Back up Radio Room Operator with radio and phone calls and dissemination of road hazards or notifications to field. Coordinate and report information to storm center staff during storms. REQUIREMENTS Candidates must indicate they hold a current and valid Commercial Driver's License (CDL) with tank endorsement in the Licenses and Professional Certifications section of the application, or they will not be considered. Applicants invited to interview will be required to produce a copy of their current valid Commercial Driver's License (CDL) Class A or B, reflecting the tank endorsement, and valid Medical Examiner's Card (MEC) at time of interview, or they will immediately disqualified. Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal, whenever his or her services are needed; to include mandatory winter overtime from November 1 through April 30. Various storm events will require employees to stay at work for the duration of the storm, which at times could be up to a period of several days, to include holidays and weekends. Various storm events will require employees to stay at work for the duration of the storm; which at times could be up to a period of several days, to include holidays and weekends. Incumbents in this class will be required to have a 30-mile residency from the posted job location. Candidates must show how they meet the required knowledge and experience on their application to proceed further in the hiring process. WHO WE ARE
 It is the DOT's mission to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We are looking for energetic and driven team players who are passionate about serving the public and about the work we do within the Bureau of Highway Operations' Bridge Maintenance Unit to deliver the DOT’s mission. Learn more about our mission, vison, and values by clicking 

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. 

For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Legislative, Judicial) to the other. 

PLEASE ENSURE THAT YOUR CDL CLASS, ISSUING STATE (IF APPLICABLE), LICENSE NUMBER, EXPIRATION DATE, AND ALL ENDORSEMENTS AND MEC EXPIRATION DATE ARE ADDED TO THE “LICENSES AND PROFESSIONAL CERTIFICATIONS” SECTION OF YOUR APPLICATION.

PLEASE LIST ANY OTHER JOB-RELEVANT LICENSES OR CERTIFICATIONS IN THE “LICENSES AND PROFESSIONAL CERTIFICATIONS” SECTION AS WELL.

To Apply:

In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. Ensure that your application is complete and detailed before submitting it. In order to comply with , the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system. Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to .

FOR ASSISTANCE IN APPLYING:

Please or our Applicant Tips on How to Apply

Important Information After You Apply:

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Read through this helpful link to  .

Connect With Us:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact .  Follow the State of Connecticut on .

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Transportation and the Connecticut Airport Authority this class is accountable for performing a variety of highly skilled tasks in the construction, maintenance and repair of state roadways, roadsides, bridges, airports and other departmental facilities; operates and maintains highly complex mechanical equipment; may serve as trainer.

EXAMPLES OF DUTIES

See attached addendum.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of the construction, maintenance and repair techniques of roadways, roadsides, bridges or airports; the processes and materials used in the construction and maintenance of highway and bridges or airports; Skills interpersonal skills; oral and written communication skills; Considerable ability to operate skillfully and make ordinary repairs to highly complex mechanical equipment as listed on the attached addendum;  Ability to utilize computer software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of experience in the construction, landscaping, commercial driving, snow plowing, maintenance and repair of roadways, roadsides, bridges or airports, in work involving the operation and care of mechanical equipment or work in one of the recognized maintenance trades.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been in the operation of complex equipment or the performance of skilled tasks.

NOTE: For state employees this experience is interpreted at the level of a Transportation Maintainer 3.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

Graduation from a vocational or technical school with a diploma designating completion of the subject requirements in one of the maintenance trades may be substituted for two (2) years of the General Experience.

PREFERRED QUALIFICATIONS

Experience processing payroll with appropriate budget coding’s, and mileage (STARS). Experience preparing Purchase Orders, Purchase Requisitions and Receiving Reports. Experience using Microsoft Office suite (Outlook, Word, Excel, SharePoint, OneDrive, PowerPoint), Stars, CORE-CT computer programs. Experience with public speaking and training in a classroom setting. Experience in project recordkeeping. Experience in construction, maintenance, and repair techniques of roadways. Experience with and knowledge of Site Manager programs. Experience reviewing and maintaining files of state and federally funded projects for accuracy in reporting hours, manpower, equipment, material use, and all costs and expenditures, as well as proper signatures, charges, and notations of any variables during the performance of the operation. Experience working independently without direct supervision. Experience maintaining records, problem solving and researching information. Experience in written and oral communication.

SPECIAL REQUIREMENTS

Incumbents in this class may be required by the appointing authority to possess and retain appropriate current licenses, permits and/or certifications. Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal whenever their services are needed.

CHARACTER REQUIREMENTS

At state airports: In addition to the checking of references and of facts stated in the application, a thorough background investigation of each candidate may be made before persons are certified for appointment.

PHYSICAL REQUIREMENTS

Incumbents in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity, and must maintain such physical fitness as to be able to perform the duties. A physical examination may be required.

WORKING CONDITIONS

Incumbents in this class are exposed to extremes of weather conditions, to frequent lifting of heavy weights, to highly dangerous road and traffic conditions, including exposure to heights when working on bridges, to poison ivy, insect bites and allergy irritants during summer months, and to loud and potentially dangerous machinery. The appointing authority may require completion of an asbestos removal program consistent with EPA guidelines for operations and maintenance during employment in this class. Incumbents may be required to use protective equipment such as respirators and safety goggles.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Overview

Employee Benefits As a State of Connecticut employee you may be entitled to a host of benefits that are not only attractive, but also may be portable should your career bring you to other avenues of state service. From 13 paid holidays to accruing vacation time, being a State of Connecticut employee not only gives you the opportunity to make a difference in someone’s life, but the time to enjoy your own. Listed below are just some of the benefits the State of Connecticut offers depending on the position you hold: Health & Dental Insurance Accrued Vacation, Personal and Sick Leave (Subject to the appropriate bargaining union contract or state statute and regulations.) Retirement Plan Group Life Insurance Supplemental Benefits Voluntary Defined Contribution Plans Flexible Spending Accounts (Dependent Care Program, Medical Flexible Spending, and Qualified Transportation) Supplemental Benefits Programs (Auto and Home Insurance, plus Short and Long Term Disability) Life Insurance State of CT Tuition Reimbursement Program Holidays