Out-of-school Time Manager

Job Announcement

If you're looking for a position in which you can have a real impact in strengthening the well-being of individuals, families, and communities, Fairfax County Neighborhood and Community Services (NCS) may be the place for you

This position works strategically to manage all aspects of out-of-school time services throughout the county and systematizes all groups, organizations, and individuals to increase the ability to work effectively in rendering year-round, out-of-school time services and seasonal camps for youth ages 5-17 years old. Performs a wide range of advance-level analytical requirements to streamline and adapt operations to system-level coordination across multiple units and agencies, to include data management, marketing metrics, licensure, training, and quality assurance analysis. Works closely with out-of-school time service providers to coordinate a shared vision, actionable strategies, and a framework that promotes positive youth development. Represents the county, gathers resources, and participates in a range of activities to enhance county's partnership with other jurisdictions in the out-of-time school field. Researches and develops recommendations for best practices and process improvements to ensure the program is meeting the needs of the community, industry standards, and the county's strategic goals within this comprehensive county-wide program. Focuses efforts on serving communities and areas that face unequal access to out-of-school time program opportunities by utilizing inclusive strategies to advance targeted outcomes.

Note: The assigned functional areas of the position are data management, quality assurance, resource planning, youth development, and/or capacity building.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)
Independently designs, develops, and coordinates ongoing department programs and special projects;
Performs a wide range of professional-level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity;
Coordinates and manages the work of administrative, para-professional, and/or professional-level staff in the day-to-day activities of selected projects. Plans, organizes, and coordinates changes to the policies, procedures, or processes related to multiple administrative functions (financial, procurement, budget, human resources, contract or grants administration, information technology systems, etc.);
Plans and conducts or oversees studies or research activities to ensure program quality, determine unmet needs or ensure efficacy of existing programs;
Provides guidance, recommendations, and advice to departmental managers;
Serves on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems;
Writes, edits, and finalizes reports and presentations and presents findings and recommendations to department senior managers.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an-all inclusive list).
Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned;
Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
Ability to identify possible solutions for solving business problems;
Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
Ability to make oral presentations to department management, other departments, or the public;
Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration;
Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
Ability to supervise and train staff;
Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; Plus four years of professional work experience with in the functional area.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and a Child Protective Services Registry check to the satisfaction of the employer. A TB screening upon hire.

PREFERRED QUALIFICATIONS: Bachelor's or master's degree from an accredited college or university in project management, public administration, social work, or early education. Five or more years of experience in staff supervision. Five or more years of experience monitoring licensure, compliance, and data management for out-of-school time programs for youth ages 5-17 years old. Experience executing Continuous Quality Improvement activities. Experience in performing ongoing research, benchmarking, and program analysis in a lead capacity to create process improvement strategies. Experience monitoring licensed program compliance, trends, training needs, and identifying gaps in internal and community resource needs for youth programs and services. Well organized, flexible, proactive, resourceful, and efficient. Excellent verbal and written communication skills and ability to pay attention to detail. Proficient in Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook)
PHYSICAL REQUIREMENTS:
Work is generally sedentary in nature. However, incumbent may be required to do some walking, standing, bending, and carrying items up to 25 pounds. Ability to operate keyboard-driven equipment. Ability to communicate verbally and in writing. Sufficiently mobile to attend meetings at various locations and make presentations to county staff and community. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel Interview and may include a practical exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact for assistance. TTY EEO/AA/TTY.

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