Administrative Assistant

1 month ago

Saint Paul, Minnesota, United States St. Catherine University Full time


Administrative Assistant

Division:
Student Affairs

Department/Office:
Student Affairs

Advertisement:

The Office of Student Affairs at
St. Catherine University
invites applications for a full-time
Administrative Assistant
position.

The
Administrative Assistant
will provide administrative support to the Vice President of Student Affairs & Dean of Students as well as the Associate and Assistant Deans in the Office of Student Affairs.

Responsibilities include:
  • Calendar management and office administration for Dean of Students staff
  • Coordination and planning for events for the entire Student Affairs division with approximately 40 employees.
  • Manage and set timelines for Student Commencement Speaker Selection for all three ceremonies and other similar events.
  • Administrative Support of functions of the division of student affairs e.g. quarterly divisional meetings and gatherings.
  • Administrative support to Search Committees for VP, Dean and Director level hires.
  • Student Contacts via email or phone to assist in meeting scheduling with time sensitive and confidential topics.
  • Manage paperwork and invoicing of all student emergency loan requests and repayments
  • Track and communicate with students about student compliance for DOS required trainings (Title IX, etc.)
  • Provide Technical Support and education for the Student Success Software and other office equipment.
Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:
  • Three weeks of accrued vacation time as well as fourteen (14) paid holidays and paid "gift" days when the University is closed.
  • Free tuition for employees and reduced tuition for their families after one year of service
  • Health, dental, and vision insurance
  • 403b retirement plan access
  • Accrued sick time
  • Six weeks of paid parental leave after one year of service
St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine
enrolls students
in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications:
  • HS diploma or GED with three years of experience working as an administrative assistant, in a comparable role, or an equivalent combination of education and experience
  • Experience with managing multiple priorities simultaneously, taking work direction from multiple supervisors, with short timelines and a high level of pressure, and completing tasks in a timely manner
  • Experience working in emotionally charged situations
  • Experience working in an environment that requires strict confidentiality
  • Experience working collaboratively in a fast-paced environment to successfully resolve issues
  • Proficiency in Microsoft Office Suite, Google Suite, and multiple software platforms
  • Proficiency with video meeting tools, especially Google Meet and Zoom meetings/webinars
Preferred Qualifications:
  • Bachelor's Degree
  • Higher education experience
  • Excellent writing, editing, and design skills, in order to create program materials, write drafts of various communications, and reports.
  • Demonstrated experience with electronic communications, including experience with web content systems.
We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

Application instructions:

Posting Number:
STAFF

Posting Start Date:
07/30/2024

Application Deadline:
8/9/2024

To apply, visit

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to "love of neighbor without distinction" and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at or

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