Administrative Assistant

4 weeks ago

Saint Paul, Minnesota, United States Allina Health Full time

Number of Job Openings Available:

1

Date Posted:

August 16, 2024

Department:

United Family Physicians Clinic

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

40

Union Contract:

Non-Union

Weekend Rotation:

None

Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details:

  • Full-time position with no scheduled weekend hours.
  • Benefits eligible position.

Job Description:

Perform department support through management of clerical duties, administrative tasks, scheduling, calendar management, and other department tasks. Maintain data bases and generate reports. May perform client scheduling and receptionist duties.

Principle Responsibilities
  • Perform clerical tasks.
    • Complete tasks such as typing, preparation of documents, mailing.
    • Answer phones and make client / business associate calls.
    • Maintain client records.
    • Perform billing tasks, and compile data.
    • Maintain databases and Excel spreadsheets.
    • Generate reports.
  • Provide department support.
    • May schedule patient / client visits.
    • May perform receptionist and check-in function.
    • May order supplies.
    • May coordinate meetings, conferences, presentations, travel arrangements.
    • May have responsibility for assigned projects.
    • May manage employee and leader schedules and calendars.
    • May write correspondence to internal customers, or to clients or business associates.
    • May manage provider schedules, expenses and/or education tracking.
    • May manage department timecards.
    • May manage department website.
  • Other duties as assigned.
Required Qualifications
  • Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
  • 2 to 5 years in administrative support or secretarial experience
  • 2 to 5 years in Microsoft Office functions and computer technology
Preferred Qualifications
  • High school diploma or GED
  • Associate's or Vocational degree in related field
  • 2 to 5 years in electronic medical record experience
Physical Demands
  • Light Work:
  • Lifting weightUp to 20 lbs. occasionally, Up to 10 lbs. frequently
Allina Health is committed to providing Equal Employment Opportunities to all employees and applicants. EO M/F/Disability/Vet Employer.

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