Guardianship Options Administrative Assistant

4 weeks ago

Saint Paul, Minnesota, United States Lutheran Social Service of Minnesota Full time

Lutheran Social Service of Minnesota is a dynamic social service organization serving children, youth and families, people with disabilities, older adults, and military veterans. Trustworthiness is a value and strength shared by our employees and recognized by the communities we serve. We offer an ALIVE Workplace (Supportive, Positive, and Fun) and careers that challenge, energize, and reward employees. Consider joining us

Job Summary:

Provide administrative support to Guardianship Options line of service, primary support to Supervising Guardian, Senior Program Manager, and GO staff.

Qualifications and Requirements:

  • High school diploma is required.
  • Two years of prior administrative management (including secretarial) experience is required.
  • Skill in the areas of typing, computer operation, office management, and basic bookkeeping are required.
  • Training in advanced word, managing multiple priorities, office management, and personnel management preferred.
  • Ability to use office equipment including: computer, telephone, fax, copy machine, multiple software packages (with training as needed).
  • BCA.

Major Responsibilities/Activities:

  • Processing Mail (50%)
    • Sort daily and distribute mail for St. Paul staff.
    • Scan/email any mail received for non-St. Paul staff.
    • Send outgoing mail through internal mail processes.
    • Assist with large mailing projects for assigned teams.
  • Client Files (30%)
    • Create new client folders, physical and digital, and replace any old, damaged folders.
    • File documents for assigned team in client folders.
    • Conduct regularly occurring audits of client folders.
  • Office Coordination (10%)
    • Maintain bookings for meetings taking place in the St. Paul office.
    • Maintain inventories of office supplies, including letterhead, envelopes, pens, paper, etc.
  • Special Projects (10%)
    • Yearly migration of discharged client files.
    • Update caseloads on client tracking platform.
    • Search archived documentation for specific items as requested.
  • Other duties as assigned.

Lutheran Social Service of Minnesota is an Equal Opportunity and Affirmative Action Employer of all people regardless of gender, race, culture, religion, ethnicity, protected veteran status and/or disability. We actively foster an environment that is free of racism, discrimination, bias, and harassment where all individuals are treated with dignity, safety, and respect.



Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR c)

Lutheran Social Service of MN is an Equal Opportunity and Affirmative Action Employer of all people regardless of gender, race, culture, religion, ethnicity, protected veteran status and/or disability. We actively foster an environment that is free of racism, discrimination, bias, and harassment where all individuals are treated with dignity, safety, and respect.

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