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Events Experience Coordinator

4 months ago

Saint Paul, Minnesota, United States Concordia University Full time


Position:
Events Experience Coordinator

Location:

St. Paul, MN

Job Id:
510032

# of Openings:
1

Events Experience Coordinator

Position Overview: To address the growing need for enhanced in-person event engagement and to deliver dynamic programming for these gatherings, the Office of University Advancement has integrated an Event Experience Coordinator into its team. This role is pivotal in orchestrating all aspects of event planning, collaborating closely with both on- and off-campus stakeholders and vendors. Responsibilities include but are not limited to maintaining comprehensive event and marketing strategies, curating guest lists, coordinating venue selection and catering requirements, and overseeing the day of experience. This position requires travel both within and outside the state.

Essential Duties:
  • In collaboration with Alumni Relations and University Athletics, plan and execute annual Alumni Awards and Athletic Hall of Fame banquets.
  • Strategically partner with Alumni Relations to plan and execute Alumni Relations Events between 3-5 annually, including Golden Reunion and Alumni Advisory activities.
  • Plan and execute the annual Evening with the President and President's Circle donor events in partnership with the Director of Donor Relations.
  • In coordination with the Office of the President and other campus departments, plan and execute 3-5 regional donor-centric events during a fiscal year.
  • Manage an events budget.
  • Coordinate advancement staff weekly meetings and speakers.
  • Other opportunities may become available due to new or shifting goals and strategies
  • Travel both within and outside the state
Education & Experience:
  • 1-2 years of experience with event or travel planning: Preferred
  • 1-2 years experience coordinating and managing people: Preferred
  • 1-2 years of experience working as part of a team and taking direction from others: Preferred
  • Customer-first mindset
  • Excellent oral and written communication and interpersonal skills to handle negotiations and diffuse difficult situations
  • Ability to work independently and as part of a team
  • Exceptional organizational and multitasking abilities
  • Adept at concurrently overseeing numerous programs across multiple departments
  • Experience with Google Suite and Microsoft 360
  • Flexibility to work evenings and weekends as needed
Supplemental Information:

It is the policy of CSP to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws. The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.

However, CSP is an institution of the LCMS and, to the extent allowed by law, CSP reserves the right to give preference in employment based on religious tenets.

The mission of Concordia University, St Paul, a university of The Lutheran Church- Missouri Synod, is to prepare students for thoughtful and informed living, for dedicated service to God and humanity, and for enlightened care of God's creation, all within the context of the Christian gospel. This mission is rooted in academic excellence and Christian vocation.

The vision of Concordia University, Saint Paul, is to be acknowledged as the leading Lutheran university offering exceptional opportunities for students from all backgrounds who seek relevant career preparation and a challenging academic experience coupled with the insights of Lutheran theology.

Promise to Students - Concordia University, Saint Paul, empowers you to discover and engage your purpose for life, career and service, in a dynamic, multicultural, urban environment, where Christ is honored, all are welcome, and Lutheran convictions inform intellectual inquiry and academic pursuits.

Concordia University owns a 41-acre campus just West of Downtown St. Paul with easy access to light-rail and bus transportation. Only blocks away from popular Summit and Grand Avenues, restaurants, shopping, and cultural activities abound. Concordia is known to have one of the most racially and ethnically diverse university student bodies in the state of Minnesota.

Feel free to contact Cassidy Leininger - , with any questions

Apply for this Position

It is the policy of CSP to provide equal opportunity to all employees and applicants for employment in accordance with all applicable equal opportunity, directives and regulations of federal, state, and local governing bodies or agencies thereof, specifically Minnesota Statute 363.

CSP will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national (including ancestry) or ethnic origin, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, or any other characteristic protected by federal, state, or local laws.

CSP is an institution of LCMS and, to the extent allowed by law, CSP reserves the right to give preference in employment based upon religion. In addition, preference in holding certain employment positions is given to ordained ministers of LCMS.

CSP, based on a religious tenet, recognizes only male ordained ministers of the Gospel, but recognizes both male and female commissioned ministers of the Gospel.