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Front Desk Coordinator

3 months ago

Van Nuys, California, United States Marsh Full time

FRONT DESK COORDINATOR

DEPARTMENT: OFFICE SERVICES

STATUS: NON - EXEMPT

LOCATION: VAN NUYS

Our not-so-secret sauce.

Award-winning, inclusive, Top Workplace culture doesn't happen overnight. It's a result of hard work by extraordinary people. More than 9,000 of the industry's brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can thrive as an Office Assistant at Momentous Insurance, A Marsh McLennan Agency (MMA).

Momentous Insurance, A Marsh McLennan Agency provides commercial insurance, commercial entertainment, film and tv insurance, employee health & benefits insurance, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With 9,000 colleagues and 170 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world's leading professional services firm, Marsh McLennan (NYSE: MMC).

A day in the life.

As our Office Services Coordinator on the Office Services Department, you'll be responsible for the following:

The primary function of this position is to provide be the backbone of our operations, handling a variety of tasks to keep everything running like a well-oiled machine. Here's what you can expect to dive into: You will have the opportunity to work on various projects supporting Office Services teams. Whether it's assisting with greeting guests, answering the phones, setting up the conference rooms, sorting out mail or tackling special office projects, you'll be the ultimate team player. In addition, the Office Services Coordinator might sometimes act as a receptionist or be responsible for maintaining the office supply inventory. In general, they support the other staff through the tasks they perform.

Our future colleague.

We'd love to meet you if your professional track record includes these skills:

  • Administrative experience, including tasks like data entry, filing, and scheduling appointments.
  • Proficiency in office software such as Microsoft Office Suite and Google.
  • Strong communication skills, both verbal and written.
  • Organizational abilities to manage tasks, deadlines, and calendars efficiently.
  • Attention to detail for accurate data entry, proofreading, and record-keeping.
  • Customer service skills for interacting with clients, visitors, and colleagues.
  • Problem-solving capabilities to address challenges and find solutions.
  • Flexibility and adaptability to handle changing priorities and tasks.
  • Teamwork skills to collaborate effectively with colleagues and contribute to the organization's success.
  • Work in various project for the HR and Claims department.

These additional qualifications are a plus, but not required to apply:

  • College Degree preferred (high school diploma is required).
  • 1+ years of clerical experience.
  • Proficient MS Office Suite (Word, Excel, Outlook)
  • Applied EPIC AMS knowledge preferred.

We know there are excellent candidates who might not check all of these boxes. Don't be shy. If you're close, we'd be very interested in meeting you.

Work environment & physical demands.

  • Ability to use computer keyboard and sit in a stationary position for extended periods as well as use office machinery such as fax and copy machines, and telephones.
  • Work is performed in a typical interior/office work environment.

Valuable benefits.

We value and respect the impact our colleagues make every day both inside and outside our organization. We've built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.

Some benefits included in this role are:

  • Generous time off
  • Tuition reimbursement and professional development opportunities
  • Charitable contribution match programs
  • Stock purchase opportunities.

To learn more about a career at MMA, check us out online: or flip through our recruiting brochure:

Follow us on social media to meet our colleagues and see what makes us tick:

The applicable base salary range for this role $35,360 to $67,800. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

Who you are is who we are.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.

Marsh McLennan and its affiliates are EEO Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

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