Executive Assistant, CTPO

2 months ago

New York, New York, United States Vidmob Full time

Vidmob is the creative data company. Its scoring software and analytics have become an essential ingredient in the creative and media decisions of the world's largest marketers and agencies, as they strive to drive business results through improved creative effectiveness. As the leader in creative data, Vidmob's influence lies in its partnerships and integrations across the digital ad ecosystem, its dozens of proprietary models, and in operating the industry's most robustly instrumented human-reinforcement learning model for creativity.

As an Executive Assistant, you will support Vidmob's Chief Financial Officer (CFO) and Chief Technology and Product Officer (CTPO) with day-to-day administrative tasks, schedule management, and other projects. A positive can-do attitude, the ability to work cross-functionally, and resourcefulness are crucial, as is a high level of professional integrity and confidentiality. If you love working with people and are self-motivated, proactive, flexible, and organized, this is a role in which you will thrive

Responsibilities:

  • Provide seamless calendar management for Vidmob's CFO & CTPO. Optimize their schedules to create more time for strategic initiatives by efficiently managing conflicting priorities and minimizing time conflicts
  • Proactively support a wide variety of professional administrative tasks including, but not limited to, travel arrangements, event planning and coordination, expense reports, preparing itineraries and agendas, and compiling documents and presentations for meetings
  • Act as a liaison between the CFO & CTPO and internal/external stakeholders, handling correspondence, emails, and phone calls with professionalism and confidentiality
  • Coordinate the logistics of executive meetings, conferences, and departmental events, including arranging travel, preparing agendas, arranging catering, etc.
  • Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making
  • Plan, execute, and oversee Finance & Tech team group events and team-building activities

Qualifications:

  • 3+ years of professional experience as an Executive Assistant, or similar position
  • Experience supporting a CTO, CPO or CTPO of a fast-paced company, strongly preferred
  • Experience with executive-level calendar management, including working across multiple time zones
  • A high level of integrity, discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company are critical
  • Extensive experience using office software and administrative tools such as Google Suite and Slack, working within a MacBook environment
  • You're resourceful and take ownership of tasks end-to-end. You rarely get stuck; if you do, you figure out how to get unstuck. You give and take feedback well and prefer transparent and honest communication
  • Strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience-appropriate
  • Exceptional problem-solving skills, and the ability to maintain composure and switch tasks efficiently in a rapidly changing environment, see the "big picture," and be proactive to prevent problems/conflict

This is a hybrid position, in office Tuesday-Thursday or full time in office while CFO & CTPO are in NYC.

Please be aware that Vidmob will only contact candidates through emails ending in We will never ask for personal information, such as your Social Security number, bank account number, or password, through email. If you receive an email claiming to be from Vidmob that does not come from a email address, or if the email asks for personal information, please do not respond and report the email to us at

Compensation Range: $75K - $90K

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