Senior Executive Assistant
2 weeks ago
This position is hosted by Jobot.
A brief overview:
We are a distinguished firm dedicated to excellence and committed to providing unparalleled service. Our mission revolves around fostering enduring partnerships and offering strategic solutions that propel growth and success. In this dynamic environment, you will thrive where precision, professionalism, and reliability are essential to uphold our esteemed standards.
Benefits of this role:
- Competitive salary with potential for additional discretionary bonuses.
- Comprehensive benefits package including health, dental, vision, and disability coverage.
- 401(k) matching to enhance your financial future.
- Generous paid time off to ensure a healthy work-life balance.
- Wellness stipend to promote your health and fitness.
- Exposure to high-level executive operations and the variety of a dual executive-personal assistant role.
Key Responsibilities
Executive Support
- Oversee executives' calendars, including scheduling meetings and appointments.
- Screen and prioritize incoming communications, such as emails and phone calls.
- Coordinate logistics for meetings, including venue bookings and catering arrangements.
- Maintain executives' data and contacts within the firm's CRM system.
- Assist with special projects and initiatives as directed by executives.
- Collaborate with various teams to ensure smooth execution of meetings and events.
- Arrange complex travel itineraries, including flights and accommodations.
- Monitor travel changes and provide timely updates to relevant parties.
- Track and categorize expenses for executives in a timely manner.
- Organize electronic and physical filing systems for easy access to important documents.
- Serve as a point of contact for clients, showcasing professionalism and exceptional service.
Personal Support
- Provide personal assistance to executives, including managing personal schedules.
- Arrange personal travel and accommodations as needed.
- Assist with personal errands and tasks, such as shopping and event planning.
- Coordinate family-related activities and appointments, including children's schedules if applicable.
- Uphold confidentiality and discretion regarding personal matters.
Qualifications
- Strong organizational skills with the ability to prioritize and manage time effectively.
- Excellent communication and interpersonal skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Discretion and the ability to handle confidential information sensitively.
- Ability to work independently and collaboratively in a team-oriented setting.
- Bachelor's degree in Business Administration, Human Resources, Communications, Marketing, or a related field is preferred.
- Experience with QBO is advantageous.
Interested in learning more? Please apply for this opportunity.
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