Senior Executive Assistant

2 weeks ago


New York, New York, United States Jobot Full time
Senior Executive Assistant - Deliver Exceptional Support to a Distinguished Executive

This role is hosted by Jobot.

About Us:

We are a premier firm committed to excellence, focused on fostering strong partnerships and providing strategic solutions that promote growth and success. In this dynamic environment, you will play a crucial role in maintaining our high standards through precision, professionalism, and reliability.

Benefits:
  • Competitive salary with opportunities for performance-based bonuses.
  • Comprehensive benefits including health, dental, vision, and disability coverage.
  • 401(k) plan with matching contributions.
  • Generous paid time off to ensure a healthy work-life balance.
  • Wellness stipend to promote your health and fitness.
  • Experience high-level executive operations in a dual role as an executive and personal assistant.


Key Responsibilities

Executive Support
  • Oversee executives' schedules, coordinating meetings and appointments.
  • Filter and prioritize incoming communications, including emails and calls.
  • Organize logistics for meetings, including venue arrangements and catering.
  • Maintain executives' contacts and data within the firm's systems.
  • Assist with special projects as directed by executives.
  • Collaborate with various teams to ensure smooth execution of events.
  • Plan complex travel itineraries, including transportation and accommodations.
  • Provide timely updates regarding travel changes to all stakeholders.
  • Track and categorize expenses for executives accurately.
  • Organize and maintain both electronic and physical filing systems for easy access to documents.
  • Act as a liaison for clients, showcasing professionalism and outstanding service.

Personal Support
  • Manage personal schedules and appointments for executives.
  • Coordinate personal travel and entertainment arrangements as needed.
  • Assist with personal errands, including shopping and event planning.
  • Organize family-related activities and schedules when applicable.
  • Uphold confidentiality and discretion regarding personal matters.

Qualifications
  • Exceptional organizational skills with a focus on prioritizing tasks.
  • Strong communication and interpersonal abilities, both written and verbal.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle confidential information with sensitivity.
  • Capable of working independently and as part of a collaborative team.
  • A degree in Business Administration, Human Resources, Communications, Marketing, or a related field is preferred.
  • Experience with QuickBooks Online is a plus.


For more information, please reach out through the appropriate channels.

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