Senior Executive Assistant
2 weeks ago
This role is hosted by Jobot.
About Us:
We are a premier firm committed to excellence, focused on fostering strong partnerships and providing strategic solutions that promote growth and success. In this dynamic environment, you will play a crucial role in maintaining our high standards through precision, professionalism, and reliability.
Benefits:
- Competitive salary with opportunities for performance-based bonuses.
- Comprehensive benefits including health, dental, vision, and disability coverage.
- 401(k) plan with matching contributions.
- Generous paid time off to ensure a healthy work-life balance.
- Wellness stipend to promote your health and fitness.
- Experience high-level executive operations in a dual role as an executive and personal assistant.
Key Responsibilities
Executive Support
- Oversee executives' schedules, coordinating meetings and appointments.
- Filter and prioritize incoming communications, including emails and calls.
- Organize logistics for meetings, including venue arrangements and catering.
- Maintain executives' contacts and data within the firm's systems.
- Assist with special projects as directed by executives.
- Collaborate with various teams to ensure smooth execution of events.
- Plan complex travel itineraries, including transportation and accommodations.
- Provide timely updates regarding travel changes to all stakeholders.
- Track and categorize expenses for executives accurately.
- Organize and maintain both electronic and physical filing systems for easy access to documents.
- Act as a liaison for clients, showcasing professionalism and outstanding service.
Personal Support
- Manage personal schedules and appointments for executives.
- Coordinate personal travel and entertainment arrangements as needed.
- Assist with personal errands, including shopping and event planning.
- Organize family-related activities and schedules when applicable.
- Uphold confidentiality and discretion regarding personal matters.
Qualifications
- Exceptional organizational skills with a focus on prioritizing tasks.
- Strong communication and interpersonal abilities, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with sensitivity.
- Capable of working independently and as part of a collaborative team.
- A degree in Business Administration, Human Resources, Communications, Marketing, or a related field is preferred.
- Experience with QuickBooks Online is a plus.
For more information, please reach out through the appropriate channels.
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