Executive Assistant

1 month ago

New York, New York, United States United Talent Agency Full time

UTA seeks an executive assistant to support a Senior Vice President on the People and Business Partnerships Team in our New York office.

The Executive Assistant will use independent judgment to coordinate and schedule meetings, manage various employee processes, organize and prepare collateral, and other special requests.

Qualified candidates must have prior HR experience and be precise, detailed-oriented and have excellent communication and writing abilities.

The executive assistant will need to be comfortable handling complex HR projects independently and interfacing with employees at all levels within the organization.

This dynamic position requires the ability to anticipate needs, simultaneously juggle multiple priorities, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Candidates must have the ability to manage a high-volume environment across several time zones and have experience in an office environment supporting heavy scheduling initiatives and projects.

This is a full-time position with benefits and will pay $25 to $29 per hour.

What You Will Do

  • Manage Microsoft Outlook calendar (scheduling both internal and external meetings in multiple time zones) to ensure meetings are scheduled in a timely manner.
  • Manage schedule of staff check-ins for a team of 4 to maintain the ''high touch'' nature of the People function.
  • Provide administrative support to UK Based Business Partners on various processes including salary adjustment communication and probationary communication.
  • Arrange international and domestic travel arrangements for team in addition to itineraries as needed.
  • Process all expense reports.
  • Assist in preparation of reports and presentations for executive briefings including but not limited to space planning and employment actions.
  • Partner with various stakeholders to ensure we provide department and company-wide five-star customer service.
  • Interact with the senior level management team, partners and executives
What You Will Need

  • 5+ years experience supporting a senior Human Resources Executive required
  • Strong proficiency in Excel, PowerPoint, Outlook, Word
  • Advanced knowledge of Workday and Asana
  • General business knowledge and interest in media, sports and entertainment business
  • Highly professional with upmost discretion at all times
  • Ability to work under pressure and in a fast-paced environment
  • Positive team-player attitude and committed to ''going the extra mile'' as a matter of due course
  • Exemplary Customer Service mentality demonstrated through strong communication and interpersonal skills

Outstanding interpersonal skills:
must display patience and resilience

  • Keen attention to detail, strong conflict resolution, problem-solving and decision-making skills
  • Proven ability to manage one's own time and prioritize tasks when given clearly defined goals and objectives
What You Will Get

  • The unique and exciting opportunity to work at one of the leading global entertainment companies
  • Access to the tools, leadership, and resources you will need to create and drive a center of excellence
  • The opportunity to do the best work of your career
  • Work in an inclusive and diverse company culture
  • Competitive benefits and programs to support your well-being
UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities

Reference:
ECNJOBID in the application

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