Executive Assistant

3 months ago

New York, New York, United States Aston Carter Full time

Description:

This role is responsible for the day-to-day workings of the leader(s) it supports. It's part of a storytelling team that creates award-winning original content that serves fans across all platforms. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar management, but this job is very much about people. The relationships built with the executive(s) supported is absolutely critical because it enables true partnership. In addition to understanding the executive's business -- and business needs.

Responsibilities:

· Read relevant newspapers and trade journals so you are completely immersed in the mission of the office and can inform your executive when you see something he/she should know;

· Conduct research, fact-check existing work, and prepare regular reports and summaries – you'll have tasks that you "own" completely and will provide regular assistance on others;

· Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;

· Interface directly with other senior executives and their support teams – the ability to work well with people on all levels is a very important part of the job;

· Review your leader's schedule to build-in time for things like thinking and traveling to their next meeting;

· Understand the day's priorities to be able to strategically direct phone calls;

· Schedule conference rooms, meetings and video chats;

· Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;

· Handle extremely confidential, sensitive information

· Draft letters and emails on behalf of your leaders;

· Assist with on-boarding new employees – you'll be the "friendly face" that newbies count on to answer all their questions, including some who are extremely senior in the organization;

· Manage large purchase orders and vendor contracts;

· Plan large, high-profile events like premiers, product launches, off-sites and team-building activities;

Additional Skills & Qualifications:

· At least 3 years supporting a Vice President and/or equivalent experience;

· Sharp written and verbal communication skills, including excellent grammar and a rich vocabulary;

· Desire to immerse yourself fully and learn all aspects of your executive's business;

· Ability to multi-task and prioritize deadlines/deliverables;

· Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment

· A calm head and steady hand to deal with the unexpected;

· "EQ" skills to build bridges, forge alliances and encourage people to want to work with you;

· Complete reliability handling confidential, often highly sensitive information;

· Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked;

· Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;

· Very strong organizational skills and extreme attention to detail; and

· A highly professional demeanor, positive outlook and a can-do attitude.

· Experience working in a large public corporation; and

· Good knowledge of creating Power Point and Multimedia presentations

· Coordinating, Distilling, Packaging and Disseminating information to and from Original Content senior leadership team

· Daily strategic time management between stakeholders, new business relationships, team members, Creative and Planning periods.

· Long range calendar maintenance, prioritization and optimization for each manager.

· Positive attitude and great energy

Experience Level:

Expert Level

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

  • Strategic Account Executive

    2 weeks ago

    New York, New York, United States Jan Robert Executive Search Full time

    Company Overview: Jan Robert Executive Search is recognized as a premier recruitment consultancy, specializing in the strategic placement of candidates across various sectors, including permanent, contract, temporary, and interim roles globally.Position OverviewAs a leading executive search firm, Jan Robert Executive Search is dedicated to assisting...

  • Executive Assistant

    1 month ago

    New York, New York, United States Addison Group Full time

    The ideal candidate will provide top-level assistance for high level executives.They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf.Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.Aid executive in preparing for...

  • Executive Assistant

    1 month ago

    New York, New York, United States Arbol Full time

    Arbol is a global climate risk coverage platform and FinTech company offering full-service solutions for any business looking to analyze and mitigate exposure to climate risk. Arbol's products offer parametric coverage which pays out based on objective data triggers rather than subjective assessment of loss. Arbol's key differentiator versus traditional...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States BCforward Full time

    Executive AssistantBCforward is currently seeking a highly motivated Executive Assistant for an opportunity in New York, NYPosition Title:Executive AssistantLocation: New York, NYAnticipated Start Date: 09/03/2024Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.Expected...

  • Executive Assistant

    2 months ago

    New York, New York, United States Avant Creative Full time

    Avant Creative Avant Creative New York, NY New York, NY Part-time Part-time $30 an hour $30 an hour 5 days ago 5 days ago 5 days ago About us FOUNDED IN 2022, AVANT CREATIVE, AN EXPERIENTIAL CREATIVE AGENCY, IS FOCUSED ON THE IDEA OF PURPOSEFUL AND NARRATIVE-DRIVEN STRATEGIES AND STORYTELLING.WE GO BEYOND TRADITIONAL MARKETING TO DESIGN MULTI-SENSORY...

  • Executive Assistant

    2 months ago

    New York, New York, United States United Talent Agency Full time

    UTA seeks an executive assistant to support a Senior Vice President on the People and Business Partnerships Team in our New York office. The Executive Assistant will use independent judgment to coordinate and schedule meetings, manage various employee processes, organize and prepare collateral, and other special requests. Qualified candidates must have prior...

  • Senior Administrative Assistant to CEO

    1 week ago

    New York, New York, United States Northbound Executive Search Full time

    **About the Role**Northbound Executive Search is seeking a highly skilled and experienced Executive Assistant to support the Founder of a growing family office in the asset management space. This is an exciting opportunity to work in a dynamic environment with intelligent and motivated individuals, and offers the opportunity for growth and professional...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States Barclays Full time

    We are seeking a highly motivated and experienced professional to join our team an Executive Assistant. In this role you will be supporting several bankers in our Healthcare Investment Banking team, assisting with managing calendars, booking travel and expense reports.You may be assessed on the key critical skills relevant for success in role, such as risk...

  • sales assistant

    3 months ago

    New York, New York, United States Executive Profiles Inc. Full time

    Location: New York City (Monday- Thursday on location)Salary- $50-$70kSales Assistant - Support the VP of Sales with major accounts Work with a young contemporary fashion brandThis is a tremendous opportunity with growth potential.Manage account communication and follow up.Prepare and work with those involved to strategize, keeping accounts clearly...

  • Executive Assistant

    2 months ago

    New York, New York, United States Russell Tobin & Associates Full time

    What are we looking for in our Executive Assistant?American multinational technology company is looking to hire a contract Executive AssistantLocation:New York, NY / onsiteContract:6 MonthsPay:$20-27/ hourlyThe company is seeking a highly motivated and customer-obsessed Executive Assistant to support 2-3 Directors in Advertising Sales.Responsibilities:Manage...

  • Project Management Assistant

    2 weeks ago

    New York, New York, United States Executive Recruiters Full time

    Job OverviewAPPLICANTS MUST HAVE PREVIOUS EXPERIENCE IN THIS ROLE.We are currently in search of a Project Management Assistant for a Luxury Residential Construction Firm. The successful candidate should hold a Bachelor's Degree in Architecture, Construction Management, Engineering, or possess equivalent relevant experience. A minimum of 1 year of experience...

  • sales assistant

    3 months ago

    New York, New York, United States Executive Profiles Inc. Full time

    A leading fashion design company in New York City is seeking a Sales Assistant/Support to join their team.In this role there is potential to move into Sales.Responsibilities:Work closely with the account executive lead on all tasks to ensure orders are being processed and managed.Maintain daily communication with the buying team.Maintain open order reports,...

  • Professional Executive Assistant

    2 weeks ago

    New York, New York, United States Insight Global Full time

    Position OverviewInsight Global is looking for a dedicated Executive Assistant to provide essential support to a dynamic and expanding venture capital firm.Key ResponsibilitiesThis role involves close collaboration and coordination with all team members, from senior executives to individual contributors. The successful candidate will partner with a Lead...

  • Executive Assistant

    3 weeks ago

    New York, New York, United States Offchain Labs Full time

    Offchain Labs has developed a suite of scaling solutions for Ethereum. This includes Arbitrum, an Optimistic Rollup, that instantly scales apps, reducing costs and increasing capacity, without sacrificing Ethereum's security. Porting contracts to Arbitrum requires no code changes or downloads since it's compatible with existing Ethereum developer languages...

  • Senior Executive Assistant

    2 weeks ago

    New York, New York, United States Jobot Full time

    Senior Executive Assistant - Deliver Exceptional Support to a Premier ExecutiveThis position is hosted by Jobot.A brief overview:We are a distinguished firm dedicated to excellence and committed to providing unparalleled service. Our mission revolves around fostering enduring partnerships and offering strategic solutions that propel growth and success. In...

  • Senior Executive Assistant

    2 weeks ago

    New York, New York, United States Jobot Full time

    Senior Executive Assistant - Deliver Exceptional Support to a Key ExecutiveAbout Us:We are a distinguished firm dedicated to excellence and providing unparalleled service. Our mission revolves around fostering enduring partnerships and offering strategic solutions that propel growth and success. In this dynamic environment, you will play a crucial role in...

  • Senior Executive Assistant

    2 weeks ago

    New York, New York, United States Jobot Full time

    Senior Executive Assistant - Deliver Exceptional Support to a Distinguished ExecutiveThis role is hosted by Jobot.About Us:We are a premier firm committed to excellence, focused on fostering strong partnerships and providing strategic solutions that promote growth and success. In this dynamic environment, you will play a crucial role in maintaining our high...

  • Executive Assistant

    2 months ago

    New York, New York, United States MANTL Full time

    As an Executive Assistant You Will:Be an integral part of ensuring MANTL runs and operates smoothly at the highest level. Working directly with our CEO and CCO, while supporting other members of the C-Suite to prioritize day to day travel, expenses and meeting schedules. This role will also take the lead on rhythm of the business planning, including...

  • Executive Director of Audit and Compliance

    4 days ago

    New York, New York, United States Hispanic Technology Executive Council Full time

    Job Summary:The Senior Vice President of Risk Transformation is a senior-level management position responsible for managing a complex and critical unit within Internal Audit, in coordination with the Audit team. The overall objective of this role is to develop and execute a robust Audit Plan, and direct complex audit activities for a component of the...

  • Executive Chef Assistant

    5 days ago

    New York, New York, United States Hilton Head Health Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Hilton Head Health. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the planning, preparation, and execution of our menu offerings.Key ResponsibilitiesAssist the Executive Chef in menu planning, food...