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Program Assistant

2 months ago

Brooklyn, New York, United States Internal Revenue Service Full time
WHAT IS THE TAX EXEMPT & GOVERNMENT ENTITIES DIVISION?
A description of the business units can be found at:

Vacancies will be filled in the following specialty areas:
Tax Exempt & Government Entities
Tax Exempt & Government Entities Employee Plans
Examinations-Northeast Area

The following are the duties of this position at the full working level:

Conducts research for and assists the manager/Director on a variety of issues and special projects; or, as needed on an ad hoc basis, performs less complex assignments related to planning and finance functions.

Identifies potential and actual problems and probable causes; researches specific issues, gathers pertinent statistics or information to report findings and may recommend corrective action for the full scope of a program or function.

Participates in staff meetings for the purpose of determining action items and ensuring that controls are established for these items.

Secures information, develops and compiles miscellaneous, recurring and special reports and studies. Compiles data for various financial reports, including securing input from staff and other TE/GE offices.
Prepares backup data, recommends improvements and coordinates the compilation and preparation of reports involving more than one area. Prepares and consolidates executive level presentation materials (reports, charts and graphs) for the manager Director.

Serves as the main point of contact and furnishes information in administrative matters such as suggestions, reports, program schedules, staffing pattern evaluations, travel schedules, correspondence, management documents and similar substantive matters.

Receives and analyzes all incoming communications, reports and instructions. Personally handles items of an administrative nature and forwards balance to appropriate personnel with required background material.

Maintains suspense records on incoming/outgoing action documents and follows up on work in progress to ensure timely reply or action.