Executive Administrative Assistant

1 month ago

Canton, Ohio, United States Timken Full time
What Timken makes possible begins with you.

Those who came before us helped land a man on the moon, create the world's infrastructure, and introduce renewable energy alternatives.

Now you can join the Timken team to write your own unique story and help drive what's next.


A career at Timken means you can have an immediate impact doing Work That Matters to the world— improving the efficiency of today's industrial equipment and preparing for the future of motion on our planet and beyond.

New employees can start contributing right away, and there are many opportunities to advance your career at your own pace.

Join our global team of 19,000 people in 45 countries, and start helping our customers push the limits of what's possible in their world of motion.

Executive Administrative Assistant Supporting Executive Leaders

Are you detail oriented? Can you maintain confidentiality? Do you enjoy supporting Executive leaders in a global company? Do you enjoy multifaceted schedules where every minute counts? Are you experienced in creating complex global travel plans and itineraries? Then this challenging, yet rewarding position may be right for you


Reporting directly to an executive leader, we are looking for an Executive Assistant to provide comprehensive support for executive leaders and serve as the primary point of contact for internal and external constituencies on all matters pertaining assigned executive leaders.

The ideal candidate will have the ability to exercise good judgment in a variety of situations, with excellent written and verbal communication, a strategic thought process, and the ability to maintain a balance among multiple priorities.

We are looking for a proactive self-starter who has a high degree of personal integrity and strong interpersonal skills and can work well under pressure at times to handle a wide variety of activities and confidential matters with discretion.


Responsibilities in supporting Executive Leaders:

  • Managing, monitoring, and communicating calendars, emails and appointments including scheduling and confirming appointments and resources
  • Providing assistance to executives with preparing and running reports, creating correspondence, etc.
  • Managing and scheduling travel (which includes coordinating private aircraft), purchasing airline tickets, making hotel reservations, coordinating ground transportation, obtain directions, etc.
  • Facilitating communication with other executives, leadership team members, and company employees
  • Facilitating communication with external parties, such as customers, suppliers, etc.
  • Managing internal documents and maintain office systems, including data management and filing
  • Coordinating team meetings and leadership reviews
  • Planning and executing events when required
  • Preparing slides and materials to support internal and external meetings and communications
  • Preparing expense reports and financial reporting documentation
  • Ordering/keeping an inventory of business materials
  • Supporting the executives through the use of technology platforms, such as Outlook, PowerPoint, Word, Excel, Concur, Teams, etc.
to facilitate streamlined business interactions globally

  • Executing with accountability various ad hoc requests from executives
  • Managing daily, weekly, and monthly schedules and reporting in a concise manner any urgent matter that requires immediate response or attention

Skills & Qualifications Required:

  • Minimum of 3 years' experience in a Corporate Executive Assistant position
  • College degree (including Associates degree) preferred
  • The ability to handle sensitive information with professionalism and confidentiality
  • Exceptional written and verbal communication, administrative and organizational skills
  • The ability to work under pressure, prioritize and manage tight deadlines
  • Outstanding computer and technology skills
  • Ability to work in a fast paced environment with minimal supervision
  • Attention to detail and good systemic thinking
  • Flexibility and adaptability to manage a broad variety of tasks
  • Strong learning agility and ability to work well across global teams
All qualified applicants shall be treated equally according to their individual qualifications, abilities, experiences and other employment standards.

There will be no discrimination due to gender or gender identity, race, religion, color, national origin, ancestry, age, disability, sexual orientation, veteran/military status or any other basis protected by applicable law.

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