Chief Executive Officer's Administrative Coordinator

2 weeks ago

Canton, Ohio, United States Vaco Full time

We are currently in search of a proficient Administrative Coordinator to support the CEO.


The Administrative Coordinator plays a pivotal role in assisting the CEO with a variety of personal and professional responsibilities, ensuring the efficient functioning of the organization. This role demands outstanding organizational capabilities, confidentiality, and the aptitude to handle diverse tasks, encompassing administrative functions, project assistance, and personal support.


Key Responsibilities:
  • Oversee the CEO's schedule, arrange meetings and appointments, while proactively identifying potential scheduling conflicts.
  • Organize travel logistics, including flight bookings and accommodation arrangements.
  • Provide administrative assistance for special initiatives, including conducting research and performing data analysis.
  • Manage personal commitments, errands, and household responsibilities as required.
  • Handle sensitive and confidential information with the highest level of discretion and professionalism, ensuring adherence to company protocols.

Qualifications:
  • Bachelor's degree in business administration, communications, or a related discipline.
  • A minimum of 5 years of experience as an administrative coordinator supporting C-Suite executives.
  • Exceptional organizational, time management, and multitasking abilities in a dynamic environment.
  • Strong interpersonal and communication skills.

Vaco is committed to fostering a diverse workplace and strongly encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans.

Equal Employment Opportunity Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, age, disability, veteran status, or any other protected characteristics as mandated by federal, state, or local law.

Vaco LLC and its affiliates are dedicated to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, or to receive other benefits and privileges of employment, please reach out.

Vaco also wants all applicants to be aware of their rights regarding workplace discrimination.

By submitting your application, you agree to provide Vaco with the exclusive right to present you as a candidate for this employment opportunity. You further agree that you have accurately represented your qualifications and will maintain confidentiality regarding any information learned about the position.

Privacy Notice

Vaco respects your privacy and is committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state-specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role at Vaco is based on various factors, including:

  • Individual skill sets, experience, and training;
  • Licensure and certification requirements;
  • Office location and other geographic considerations;
  • Other business and organizational needs.

As required by local law, Vaco believes that the salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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