Executive Assistant

1 month ago

Tucson, Arizona, United States Simpleview Full time

ABOUT SIMPLEVIEW:
Simpleview is a software development, data analytics and digital marketing firm that supports destination marketing organizations to reach their tourism marketing goals with first-in-class digital products and services. We believe our customers -- towns, cities, states and nations across the globe -- have a role to play in creating great experiences for visitors, for the people who call them home and for businesses and workers who rely on travel to sustain their local economies.
We are looking to add to our professional, dedicated and hard working team an independent, talented, top-notch Executive Assistant with a great work ethic who thrives in organizations that constantly adapt and evolve.

Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Office of the CEO, including senior leadership. The ideal candidate will be experienced in handling a wide range of executive support tasks, demonstrating a high level of professionalism, confidentiality, and attention to detail. This role requires excellent organizational and communication skills, as well as the ability to manage multiple priorities efficiently.
Responsibilities:
Calendar and Travel Management:

  • Manage the CEO's calendar, scheduling meetings, appointments, and engagements.
  • Organize and coordinate travel arrangements, including preparation of detailed travel itineraries and necessary documents.
  • Coordinate and schedule meetings with stakeholders, ensuring all necessary arrangements are made.

Communication Management:

  • Handle all correspondence, emails, and phone calls on behalf of the CEO.
  • Draft and prepare responses to emails and other forms of communication as directed by the CEO.
  • Ensure timely and effective communication between the CEO and internal/external stakeholders.
  • Manage information flow in a timely and accurate manner.

Meeting & Project Management:

  • Prepare agendas for meetings and distribute them in advance.
  • Take accurate meeting minutes and document key discussion points and action items.
  • Follow up on action items to ensure deadlines are met and provide status updates.
  • Assist with or lead special projects, ensuring deadlines are met and project goals are achieved.
  • Track progress on projects, identify any issues, and provide solutions to ensure successful project completion.

Additional Responsibilities:

  • Conduct research on various topics, prepare summaries, and presentations based on research findings.
  • Provide general administrative support, including managing expense reports and preparing confidential correspondence.
  • Assist in planning and organizing company events and meetings.
  • Continuously improve administrative systems and procedures to enhance efficiency and effectiveness.
  • Prioritize conflicting needs and handle matters expeditiously, proactively, and follow through on projects to successful completion.
  • Manage and organize confidential information and documents with the utmost discretion.
  • Assist with any and all administrative tasks as needed.

REQUIREMENTS

  • Previous Executive Assistant experience is not required. The ideal candidate should have a strong desire for continuous learning through access to information and leadership within a growing and fast-paced business.
  • Exceptional organizational, time management, and multitasking skills.
  • Strong interpersonal and communication skills, both verbal and written.
  • High level of professionalism and confidentiality.
  • Proficiency with Microsoft Office Suite and G-Suite (Google Slides, Sheets, and Documents).
  • Ability to manage multiple projects and deadlines.
  • Strong problem-solving and critical-thinking abilities.
  • Detail-oriented with a proactive approach to tasks.
  • Ability to work independently and as part of a team.

WHO WE ARE LOOKING FOR:

  • Professionals with solid skills and solid principles
  • People who know the web like an old friend
  • Employees who thrive on problem solving and figuring things out
  • Someone other people want to work with (organized, easy-going, non-toxic)

WHAT IS IN IT FOR YOU:

  • Fulfilling work at a company that makes an impact in hundreds of communities across the globe
  • The ability to set a career trajectory and move along a growth path
  • Great co-workers, including geeks, parents, artists, gamers, and veterns.
  • 100% paid medical benefits for employees and short term disability paid by the company + options for vision, dental, long term disability & life
  • 401(k) with employer match

This is an in-person position, hours can range from 30 to 40 a week.

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