Executive Administrative Assistant
4 months ago
Job Overview
This position involves carrying out advanced administrative tasks for the President, interacting with the Board of Directors and their assistants, and supporting Foundation staff in operational matters.
Responsibilities
- Provide high-level office/administrative support for the President.
- Coordinate and prepare materials for board meetings, including agendas, presentations, and documents.
- Manage President's calendar, appointments, and meeting arrangements.
- Handle visitor and phone call screening for the President.
- Create confidential letters, reports, and presentations.
- Arrange travel, meetings, and maintain the President's schedule.
- Organize travel records and expense reimbursements.
- Generate reports, spreadsheets, and correspondence from databases.
- Assist in data gathering and presentation preparation for meetings.
- Process vouchers, expense reports, and maintain accurate department expenses records.
- Coordinate committee meetings, take minutes, and manage agenda and communications.
- Undertake special projects as delegated by Foundation leadership.
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