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Administrative Assistant

2 months ago

Miami, Florida, United States Ways Were Go Full time
Job DescriptionPosition:
Administrative Assistant
Location:
Miami, FL

Employment Type:
Full-Time

Overview:
We are looking for a meticulous and proactive Administrative Assistant to become a vital part of our organization. The successful candidate will deliver comprehensive administrative support to facilitate the smooth functioning of our office. This role involves assisting managers and team members with various tasks related to organization and effective communication.

The Administrative Assistant will guarantee that all administrative duties are executed with precision and delivered in a timely manner, maintaining a high standard of quality.


Key Responsibilities:

Communication Oversight:
Manage incoming calls, emails, and other forms of correspondence; route inquiries to the appropriate personnel and take messages as required.

Appointment Management:
Organize and coordinate meetings, appointments, and travel logistics for management and supervisors.

Document Management:
Draft and revise correspondence, reports, memos, letters, and other essential documents.

Office Coordination:
Procure and maintain office supplies; ensure the workspace is orderly and well-organized.

Meeting Support:
Assist in the planning and coordination of meetings, conferences, and teleconferences.

Client Engagement:
Welcome and assist visitors; foster and maintain positive relationships with clients, vendors, and colleagues.

Confidentiality Assurance:
Manage sensitive information with discretion and confidentiality.

Qualifications:
A high school diploma or equivalent is required. Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook) is essential. Exceptional verbal and written communication skills are necessary. Strong organizational and planning abilities are a must. The candidate should be capable of multitasking and prioritizing responsibilities effectively. Attention to detail and problem-solving capabilities are crucial.