Administrative Assistant

5 days ago

Miami, Florida, United States Visa Full time
About the Role

We are seeking a highly skilled and organized Administrative Assistant to join our Visa Money Movement team. As an Administrative Assistant, you will provide day-to-day administrative support to ensure the smooth functioning of our respective departments.

Key Responsibilities
  • Provide support to executive assistants in assigned requests, tasks, and projects.
  • Manage end-to-end the administrative and logistical affairs of assigned executives and their direct reports.
  • Provide support in established as well as ad-hoc tasks, including diary management, meeting coordination and preparation, travel booking, filing expenses, office supplies inventory, and escorting visitors.
  • Build a close working relationship with other members of the Leadership Team to effectively manage all affairs, including matters that require exercising discretion and confidentiality.
  • Stay ahead of the executive and anticipate their needs, taking responsibility for filtering, prioritizing, and escalating issues as appropriate and recommending solutions to issues.
  • Liaise and interact with other PAs & EAs and staff, building rapport and collaborative relationships.
  • Maintain relationships with individuals at all levels of seniority across a number of different business areas and geographies globally.
  • Act in a manner that promotes the professional image of Visa, internally and externally.
Requirements
  • Proactive, well-organized, and collaborative individual with a professional aspiration to be the administrative engine of a high-performing team in a fast-paced environment.
  • Strong analytical skills and ability to work with a big flow of information.
  • Track record of success in either a similar administrative role or other role with relatable skills.
  • Writing ability in English prose to a high standard across mediums and formats.
  • Attention to detail and excellent organizational skills in pursuing and completing, to full resolution and satisfaction, multiple and overlapping tasks.
  • Proficiency in Microsoft Office applications – Outlook, PowerPoint, Word, and Excel.
  • Education to at least advanced secondary school level or equivalent.
Additional Information

This position requires travel 5-10% of the time. The position will be performed in an office setting, requiring the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

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