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Administrative Executive Coordinator

2 months ago

Miami, Florida, United States Pacifica Continental Full time
Position Overview

We are seeking a highly organized and proactive Executive Assistant/Administrative Manager to support the leadership team at Pacifica Continental.

Key Responsibilities:

  • Oversee the scheduling, appointments, expense management, and travel logistics for executives.
  • Facilitate project management tasks as assigned by senior leaders.
  • Assist in the preparation, editing, and maintenance of important documents.
  • Provide effective solutions to various administrative challenges.
  • Act as the liaison between executives and both internal and external stakeholders.
  • Serve as the main contact for building management, addressing concerns related to office facilities.
  • Ensure that subtenants receive appropriate support and verify adherence to agreements.
  • Organize and coordinate executive meetings and special events as required.
  • Prepare and refine reports and presentations for executive review.
  • Prioritize and manage executive tasks to enhance productivity.
  • Supervise and guide administrative personnel.
  • Conduct research and gather data to assist in informed decision-making.
  • Implement and uphold office policies and procedures.
  • Optimize office processes to improve workflow efficiency.
  • Manage facility operations to create a productive work environment.
  • Effectively monitor and manage budgetary considerations.
  • Coordinate with vendors, subtenants, suppliers, and service providers.
  • Serve as a resource for employees regarding facility-related questions.
  • Maintain confidentiality and handle sensitive information with care.
  • Collaborate with various departments to ensure smooth cross-functional operations.

Qualifications:

  • Demonstrated experience supporting C-level executives.
  • Bilingual proficiency in English and Portuguese.


This position is based in a dynamic office environment.


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