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Administrative Executive Coordinator

2 months ago

Miami, Florida, United States Pacifica Continental Full time
Position Overview

Role: Executive Assistant/Administrative Manager

We are seeking a highly skilled Executive Assistant/Administrative Manager for a prominent financial institution.

Key Responsibilities:

  • Oversee the schedules, appointments, expense documentation, and travel logistics for executives.
  • Coordinate and manage projects delegated by senior management.
  • Assist in the preparation, editing, and maintenance of important documents.
  • Provide effective solutions to various administrative challenges.
  • Act as the liaison between executives and both internal and external stakeholders.
  • Serve as the primary contact for building management, addressing concerns related to office facilities and infrastructure.
  • Ensure that subtenants receive appropriate support and confirm adherence to agreements to foster positive relationships.
  • Organize and facilitate executive meetings and events as required.
  • Prepare and refine reports and presentations for executive review.
  • Prioritize and organize executive tasks to enhance productivity.
  • Supervise and guide administrative personnel.
  • Conduct research and gather data to assist in informed decision-making.
  • Implement and uphold office policies and procedures.
  • Streamline administrative processes to improve overall efficiency.
  • Manage office facilities to ensure a productive work environment.
  • Effectively monitor and manage budgetary allocations.
  • Engage with vendors, subtenants, suppliers, and service providers.
  • Serve as a resource for employees regarding facility-related inquiries.
  • Maintain confidentiality and handle sensitive information with the utmost discretion.
  • Collaborate with various departments to ensure smooth cross-functional operations.

Qualifications:

  • Demonstrated experience supporting C-level executives.
  • Bilingual proficiency in English and Portuguese.


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