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Senior Executive Administrator

2 months ago

Miami, Florida, United States Amivision Full time
Position Overview

We are looking for a detail-oriented and proactive Executive Assistant to provide essential support to our CEO & Founder at Amivision. In this pivotal position, you will oversee daily administrative functions, allowing our leadership to concentrate on high-level strategic goals. You will serve as a vital liaison, promoting effective communication and ensuring smooth operations throughout the organization.

Key Responsibilities:

  • Comprehensive Administrative Support: Deliver extensive administrative assistance to executives, including calendar management, meeting scheduling, and travel arrangements.
  • Stakeholder Communication: Act as the main point of contact between executives and both internal and external parties, managing correspondence and addressing inquiries efficiently.
  • Meeting Organization: Plan and coordinate meetings, prepare agendas, document minutes, and ensure follow-up on action items.
  • Project Support: Aid in special projects, conduct research, and assist in the preparation of reports and presentations as required.
  • Document Preparation: Draft and refine documents, reports, and presentations, ensuring clarity and professionalism.
  • Confidential Information Handling: Manage sensitive information with the highest level of discretion and confidentiality.
  • Office Coordination: Supervise office supplies and equipment, maintaining an organized and efficient workspace.
  • Event Planning: Support the organization and execution of company events and meetings, both internal and external.

Qualifications:

  • Demonstrated experience as an executive assistant or in a comparable administrative position.
  • Outstanding organizational and time-management capabilities, with the ability to prioritize tasks effectively.
  • Excellent communication skills, both written and verbal, with a professional attitude.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with collaboration tools.
  • Able to work independently and collaboratively in a dynamic environment.
  • Strong attention to detail and problem-solving skills.
  • Commitment to confidentiality and discretion in managing sensitive information.

Benefits:

  • Competitive salary and comprehensive benefits package.
  • Opportunities for professional development and career advancement.
  • A vibrant and innovative workplace focused on creativity and teamwork.
  • The opportunity to contribute to a company at the forefront of AI-driven event technology.