Executive Assistant

2 months ago

Atlanta, Georgia, United States Oldcastle Full time
Job ID: 496268

Oldcastle APG, a CRH Company, is the leading provider of outdoor living solutions in North America with an award-winning portfolio that enables customers to Live Well Outside. Inspiring endless possibilities with enduring performance, its collection of premier building products create inviting outdoor spaces where people connect, reflect and recharge. The manufacturer's signature brands include Belgard and Echelon hardscape and masonry materials; Barrette Outdoor Living and MoistureShield fencing, decking and railing; Sakrete and Amerimix packaged concrete and mortar; Techniseal sands, jointing technologies and surface protectors; PebbleTec pool finishes; plus popular brands of landscape and gardening materials.

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Information Officer (CIO) and the IT department. The successful candidate will be a key member of the team, responsible for managing administrative tasks, coordinating schedules, and facilitating efficient communication both internally and externally.

Responsibilities
  • Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for the CIO and IT leadership.
  • Communication Liaison: Act as a primary point of contact for internal and external communications, including screening calls, managing emails, and responding to inquiries on behalf of the CIO and IT department.
  • Document Management: Prepare and distribute documents, presentations, and reports as needed, ensuring accuracy and confidentiality of information.
  • Meeting Coordination: Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items to ensure timely completion.
  • Vendor Management: Coordinate with vendors and suppliers as needed, including managing contracts, invoices, and procurement processes for IT-related services and supplies.
  • Expense Management: Track and reconcile expenses, process invoices, and maintain accurate records of departmental spending.
  • Information Management: Maintain organized filing system (SharePoint/Teams) ensuring easy access to information and compliance with data security policies.
  • Special Projects: Assist with special projects and initiatives as assigned by the CIO, providing support and expertise to help achieve departmental objectives.
Requirements
  • Bachelor's degree in business administration, information technology, or related field preferred.
  • Proven experience as an executive assistant or similar role in a fast paced environment preferably in a technology or IT-related environment.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
  • Proficiency in Microsoft Office suite (especially Excel and PowerPoint).
  • Discretion and confidentiality when handling sensitive information.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Strong attention to detail and accuracy in all aspects of work.
What CRH Offers You
  • Highly competitive base pay
  • Comprehensive medical, dental and disability benefits programs
  • Group retirement savings program
  • Health and wellness programs
  • A diverse and inclusive culture that values opportunity for growth, development, and internal promotion
About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of large international organization.

If you're up for a rewarding challenge, we invite you to take the first step and apply today Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest

Oldcastle APG, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link.

Date: Jul 14, 2024

Nearest Major Market: Atlanta
Job Segment: Administrative Assistant, Secretary, Executive Assistant, Document Management, Developer, Administrative, Technology

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