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Senior Executive Assistant to Operations Leadership

2 months ago

Atlanta, Georgia, United States Rollins Full time

Position Overview:

We are seeking a dedicated and skilled Senior Executive Assistant to support our Operations Leadership team. This role is essential for ensuring the seamless operation of executive functions within our organization.

Key Responsibilities:

Administrative Duties:

  • Oversee and organize the executive's calendar, including scheduling meetings, travel arrangements, and managing expenses.
  • Draft, edit, and prepare various forms of correspondence, presentations, and documentation.
  • Handle confidential information with the utmost discretion.
  • Prepare materials for meetings, including agendas and reports, while ensuring a creative approach to internal communications.
  • Assist in budget preparation and financial reporting.
  • Provide support to other executives and assistants as necessary.

Communication Facilitation:

  • Act as the main liaison between executives and both internal and external parties.
  • Prioritize and manage incoming communications, ensuring timely responses or appropriate redirection.
  • Compose and disseminate official communications on behalf of the executive.

Project Management:

  • Support the planning and execution of special projects, ensuring they meet deadlines and objectives.
  • Track project timelines and deliverables, collaborating with various teams to gather necessary information.

Office Administration:

  • Maintain office systems, including data management and filing processes.
  • Manage office supplies and coordinate services as needed.
  • Assist in organizing company events and meetings.

Relationship Building:

  • Foster strong relationships with stakeholders at all levels.
  • Represent the executive in meetings and events when required.

Benefits:

  • Engaging role within a reputable and financially stable organization.
  • Comprehensive benefits package, including health, dental, and life insurance.
  • Retirement plan with company contributions and employee stock purchase options.
  • Employee discounts and educational assistance programs.
  • Generous paid time off policy.

Company Overview:

Rollins, Inc. is a leading provider of pest management services, catering to both residential and commercial clients. With a strong presence in the industry, we are committed to delivering exceptional service and support to our customers.

Qualifications:

  • A minimum of 3 years of experience supporting C-Level executives, with a total of at least 5 years in a professional setting.
  • A Bachelor's Degree is preferred, or an equivalent combination of education and experience.
  • Strong interpersonal skills with the ability to build effective relationships.
  • Ability to work independently and manage shifting priorities.
  • Exhibit confidentiality and professionalism at all times.
  • Proficient in Microsoft Office Suite, particularly Outlook and PowerPoint, with knowledge of Excel.
  • Excellent organizational skills and strong verbal and written communication abilities.
  • Ability to thrive under pressure and meet tight deadlines.
  • A strong service orientation and a passion for assisting others.

Physical Requirements:

  • Candidates must be able to pass background checks and drug screenings.
  • This position requires the ability to perform job responsibilities effectively.