Chief Executive Officer Assistant

1 week ago

Atlanta, Georgia, United States Edible Arrangements, LLC Full time
Job Overview

Position: Executive Assistant

Company Overview: Edible Arrangements is a prominent name in the gifting industry, renowned for our exquisite, hand-crafted products. We have diversified our offerings to include a variety of gifts and treats, including our latest venture, Incredible Edibles. Our signature creations, such as Fruit Bouquets and Dipped Fruit boxes, along with fresh fruit smoothies, continue to spread joy and delight. With over 1,000 independently owned franchise locations, our mission remains to impress every customer with each gift we deliver.

Role Purpose: The Executive Assistant to the CEO is essential for maintaining the effective operation of the executive office. This role supports daily administrative tasks, allowing the CEO to concentrate on strategic leadership and initiatives.

Daily Responsibilities:

  • Calendar Oversight: Manage the CEO's schedule, coordinating meetings, appointments, and travel arrangements while liaising with internal and external stakeholders.
  • Travel Management: Organize travel plans, including itineraries, accommodations, and transportation for both domestic and international trips.
  • Meeting Preparation: Develop meeting agendas, compile materials, and provide briefings to ensure the CEO is thoroughly prepared for engagements.
  • Document Organization: Maintain and organize essential documents, reports, and files for easy access and retrieval.
  • Information Management: Facilitate the timely flow of information to and from the CEO's office, keeping them updated on significant developments.
  • Follow-Up Coordination: Monitor action items and deadlines from meetings, ensuring the CEO is informed and accountable for commitments.
  • Confidentiality Assurance: Uphold the highest standards of discretion regarding sensitive information and discussions.
  • Personal Assistance: Occasionally assist with personal errands and tasks for the CEO, such as meal orders and personal appointments.
  • Relationship Development: Cultivate and maintain connections with key internal and external stakeholders.
  • Crisis Management: Be prepared to address urgent matters or emergencies, providing support as necessary.
  • Process Improvement: Identify opportunities to enhance efficiency and productivity within the executive office.
  • Professional Growth: Stay informed about industry trends and best practices in executive support to continuously improve skills.

Qualifications:

  • 2-3 years of experience in supporting executive leadership.
  • Proven experience in managing complex calendars.
  • Experience in arranging domestic and international travel for executives.
  • Proficient in creating PowerPoint presentations for management.
  • Strong command of MS Office Suite, including Word, Excel, PowerPoint, and Outlook.

Ideal Candidate:

  • Quick-thinking with problem-solving abilities to navigate unexpected challenges.
  • Ability to maintain composure in a high-pressure, fast-paced environment.
  • Alignment with the CEO's vision and objectives to provide effective support.
  • Resourceful in finding information and contacts swiftly.
  • A keen eye for detail to ensure accuracy and thoroughness.
  • Skilled in multitasking and prioritizing effectively.

What We Provide:

  • A collaborative onsite work environment with flexibility for remote work.
  • Stability and resources of a well-established company with the innovation of a startup.
  • Opportunities for personal and professional growth as the company expands.
  • Comprehensive healthcare plans, including health, dental, and vision insurance.
  • Paid time off to support work-life balance.

We are an equal opportunity employer, considering applicants without regard to race, creed, color, religion, sex, sexual orientation, marital status, national origin, age, disability, or veteran status.

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