Receptionist, Human Resources

2 months ago

Bloomington, Indiana, United States Bracco Diagnostics Inc Full time
Receptionist, Human Resources

Monroe Township, NJ 08831, USA Req #471

Wednesday, July 17, 2024

Bracco Diagnostics Inc. is a subsidiary of Bracco Imaging which is part of the overall Bracco Group. The Company specializes in the clinical development, marketing and sales of diagnostic contrast imaging agents. Bracco Diagnostics Inc. primarily markets its products to hospitals throughout the United States. Bracco Diagnostics Inc. is committed to the discovery, development, manufacturing and marketing of imaging agents and solutions aimed at providing a better use and management in terms of diagnostic efficacy, patient safety and cost effectiveness.

Job Title: Receptionist /Administrative Assistant

SUMMARY:

The Receptionist manages the flow of visitors, calls, mail and deliveries at the Princeton, New Jersey location. They will be handling all interactions in a manner that upholds and promotes the company's positive professional reputation and Values. The incumbent also provides a range of administrative support and assists in developing and maintaining detailed administrative and procedural processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following:

Responsibilities:

  • Warmly greets and welcomes all persons entering the reception area, including employees. As the critical "first face" of the company, fosters a positive first impression for customers, job candidates, suppliers and other visitors.
  • Maintains knowledge of the location of our employees in order to facilitate getting visitors swiftly to their appropriate destinations.
  • Answers phone in a warm, professional manner and provides information to callers, as needed.
  • Receives and sorts mail and deliveries.
  • Keep detailed and accurate records of visitor requests, from on-location email. Update on-location calendar for daily arrivals. Keep Badge login book up to date.
  • Create photo badges for all new employees.
  • Ensures the reception area is equipped with required office supplies and that it presents a professional appearance at all times.
  • Complete monthly expenses for all supplies purchased.
  • Helps with all food deliveries and sets up as needed.
  • Provides general clerical and administrative support.
  • Provides a range of support on other ad hoc assignments for various business areas which may include preparing letters and documents, scheduling meetings, etc.
  • Recommends ideas that might improve the visitor experience.
  • Trained for preparation on FDA inspections - what to do, say and who to call when they arrive.
  • Performs other duties as required.
  • Assist with security access card requests, photos and distribution.
  • Responsible for tracking and ordering departmental and common company office supplies.

SECONDARY DUTIES AND RESPONSIBILITIES: include the following:

  • Provides administrative (filing, copies, faxes, etc.) and word processing support to colleagues in department.
  • Manages department contacts and preferred vendors listings.
  • Plans meetings as requested for department colleagues.
  • Handles new consultant and employee onboarding logistics.

SUPERVISORY RESPONSIBILITIES: N/A

CORE COMPETENCIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the core competencies required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Excellent written and verbal skills. High level of accuracy with close attention to detail and excellent proof-reading skills. Well-organized, able to establish priorities, meet deadlines, and function with minimal supervision. Takes ownership and personal responsibility to achieve results.
  • A "can-do" team player that is passionate about the business and has a strong desire to continuously improve performance and service. Ability to determine and implement corrective measures for controlling data discrepancies.
  • Ability to respond effectively and quickly to customer needs and issues. Proactive and creative techniques in solving operational problems. Anticipates customer needs and provides responsive solutions. Driven by maintaining positive internal and vendor relationships.
  • Treats others, customers and partners with honesty, integrity and respect.

EDUCATION and/or EXPERIENCE REQUIRED:

  • Minimum high school diploma or certification required. Associate's or Bachelor's degree a plus
  • Minimum of 3 years of reception desk experience, preferably in a corporate setting.
  • Exceptional interpersonal/communication skills coupled with a welcoming and positive attitude to greet employees and visitors.
  • Polished personal presentation.
  • Tact and discretion.
  • Ability to organize, multitask, prioritize, and work well under pressure.
  • Proficient with Microsoft Office Suite (Word, Excel, Power Point, Outlook) Provides administrative (filing, copies, faxes, etc.) and word processing support to colleagues in department.
  • Position requires a high level of customer service skills.
  • Excellent organizational and interpersonal skills and a proven ability to work with all levels of an organization.

CERTIFICATES, LICENSES, REGISTRATIONS: N/A

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel is not required

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The position is office based

CORE RELATIONSHIPS:

  • Department Personnel
  • External facilities vendors
  • General employee population for facility/maintenance requests

Bracco Diagnostics Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, or any other protected status.

Other details

  • Job Family Bracco
  • Pay Type Hourly

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