Administrative Assistant

4 weeks ago

Cottage Grove, Minnesota, United States South Washington County Schools, ISD 833 Full time
POSITION:
Administrative Assistant - Router

12 month - Class 5 - 8 hours per day

HOURS:
8:45 a.m. - 5:15 p.m. with hour unpaid lunch

LOCATION:
Transportation

STARTING PAY:
$19.78 per hour (Step 1)

ANTICIPATED START DATE:
As soon as possible

AVAILABLE FOR APPLICATION:
Open until filled

POSITION SUMMARY:
This position will assist in ensuring that all eligible students are assigned and routed to the appropriate bus stop and delivered to/from school in a timely manner; assist in routing and scheduling functions using automated route mapping software.

PRIMARY JOB FUNCTIONS:
General Office Functions

1. Assist students, staff, and parents, including: greet people entering the office; assist with directions, information, provide positive and friendly customer service in person and over the telephone. Remain cheerful, calm and professional in all situations
2. Provide clerical support, which may include:
a. Correspondence/flyer distribution/spreadsheets using Word and Excel
b. Data entry
c. Copying
d. Infinite Campus support
e. Filing
3. Maintain confidentiality and data privacy for employees and students.
4. Treat students and staff with fairness and equity. Understands and supports students and staff with varying cultural, ethnic, sexual orientation, religious, and/or language backgrounds.
5. Other duties as assigned.

Department Specific Job Functions
1. Assists with: coordinating and implementing regular/special education school bus routing; creating routing solutions for the safe and efficient transport of students; correcting and updating time schedules and maps.
2. Ensures that drivers are provided with route copies, maps and any other items necessary for completing their assignments. Reviews changes to routes with drivers/assistants.
3. Maintains all emergency card information for Special Education Students to ensure all proper medical and emergency information is obtained.
4. Provides information and assistance to staff, schools and the public on routing situations.
5. Stays in communication with bus drivers by means of radio equipment and contacts drivers to receive or provide routing/student information.
6. Enters routing and student data into computerized transportation routing system; monitors, updates and ensures accuracy of system data.
7. Provides information and assistance to staff, schools and the public on routing issues, assists with the evaluation and resolution of complaints and issues.
8. Functions as liaison and information link between the department and school bus contractors.
9. Functions as liaison between transportation and school staff for school bus behavior incidents.
10. Collaborates with dispatcher when field trips include students with special needs.
11. Coordinates special transportation service needs with the special education building contact staff as needed.
12. Other duties as assigned.

JOB SPECIFICATIONS (EDUCATION, LICENSE, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES):
Required:
1. High school diploma or equivalent
2. Skills/experience in Windows based computer software.
3. Experience in transportation or related field using routing software (preferably TransFinder).
4. Call center or multi-line phone system experience.
5. Outstanding social, interpersonal, telephone, customer service and teaming skills.
6. Proven organizational skills with strong attention to detail and ability to multi-task.
7. Excellent written and verbal communication skills.
8. Ability to perform routine computer functions including the use of Microsoft Outlook, Word, Excel, Infinite Campus.
9. Must be eligible to obtain and hold a CDL with school bus endorsement within 3 months of hire.
10. Prompt, regular and reliable attendance.
11. Communicates with students, parents, co-workers, supervisors and the community in a positive and responsive way that is consistently welcoming and enhances effective work relationships.
12. Demonstrates an appreciation of diversity in all interactions and job functions.

Desired:
1. College Degree or a combination of education and relevant experience.

TESTING:

Current Office professional Employees must pass the qualifying tests prior to bidding. Successful external candidates or applicants from other bargaining groups must have a qualifying score in each of the following testing areas to be considered for the position: Microsoft Word, Microsoft Excel, Basic Office Skills and Following Written Instructions.

  • Administrative Support Specialist

    5 days ago

    Cottage Grove, Minnesota, United States Alejandra Bustamante - State Farm Agent Full time

    Welcome to our team at Alejandra Bustamante - State Farm Agent, where we are seeking a highly organized and detail-oriented individual to join us as an Office Manager Assistant. In this role, you will be a key player in providing administrative support and ensuring the smooth operation of our office.About the Role:Assist the office manager in daily...

  • Administrative Specialist

    1 month ago

    Cottage Grove, Minnesota, United States South Washington County Schools, ISD 833 Full time

    POSITION: Administrative Specialist - Transportation12 month - Class - 8 hours per day HOURS:5:30 a.m. - 2:00 p.m. with hour unpaid lunchLOCATION:TransportationSTARTING PAY:$20.36 per hour (Step 1)ANTICIPATED START DATE:As soon as possibleAVAILABLE FOR APPLICATION:Open until filledPOSITION SUMMARY:This position is responsible for performing payroll, accounts...

  • Sales Operations Administrator II

    1 month ago

    Cottage Grove, Minnesota, United States Renewal by Andersen Full time

    Description & RequirementsRENEWAL BY ANDERSEN: Renewal by Andersen is a pioneer in the window and door industry, and innovation is a huge part of who we are. Renewal by Andersen Signature Service combines the perfect combination of the best people in the industry, a superior process, and an exclusive product. As such, we take great care in building a team of...

  • Sales Support Administrator II

    5 days ago

    Cottage Grove, Minnesota, United States Renewal By Andersen Full time

    Position Overview RENEWAL BY ANDERSEN: At Renewal by Andersen, we are at the forefront of the window and door sector, where innovation plays a crucial role in our identity. Our Signature Service embodies the ideal blend of top-tier talent, a refined process, and exclusive products. We prioritize assembling a team of dedicated, passionate Difference Makers,...

  • Healthcare Administrative Assistant

    2 days ago

    Maple Grove, Minnesota, United States Specialists in General Surgery Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Receptionist to join our team at Specialists in General Surgery. As a Medical Receptionist, you will be responsible for providing exceptional patient care and administrative support to our clinic.Key Responsibilities:Efficiently schedule appointments and manage patient flow to ensure a...

  • Care Coordinator

    1 month ago

    Cottage Grove, Minnesota, United States DAWSON Full time

    Mahalo for your interest in this role Please see the full positionR description below and click Start Your Application when ready. For more information about DAWSON, please visit Summary:Care Coordinators provide administrative office support to the case management team in the Minnesota Army National Guard in support of Individual Medical Readiness....

  • TOSA Reading Intervention 6-12

    3 weeks ago

    Cottage Grove, Minnesota, United States South Washington County Schools, ISD 833 Full time

    1.0 TOSA Reading Intervention District WideAnticipated Start Date: Fall 2024Compensation:Salary schedule based on Teacher contract, previous teaching experience and education.Benefits:Benefit information can be found on the District Website under Human Resources and Benefits. Please look under Forms & Publications for specific Insurance Premiums. License...

  • Patient Access Representative

    2 days ago

    Cottage Grove, Minnesota, United States Allina Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Clinical Operations Associate to join our team at Allina Health. In this role, you will be responsible for providing exceptional patient care and administrative support to our patients and staff.Key ResponsibilitiesPatient Registration and Check-inGreet and welcome patients to Allina Health,...

  • Sales Operations Coordinator II

    5 days ago

    Cottage Grove, Minnesota, United States Renewal By Andersen Full time

    Position Overview RENEWAL BY ANDERSEN: At Renewal by Andersen, we are at the forefront of the window and door sector, where innovation is integral to our identity. Our Signature Service is a blend of exceptional talent, a refined process, and exclusive products. We prioritize assembling a team of dedicated Difference Makers, focusing on both personal and...

  • Sales Operations Specialist II

    1 week ago

    Cottage Grove, Minnesota, United States Renewal By Andersen Full time

    Position Overview COMPANY OVERVIEW: Renewal by Andersen is a leader in the window and door sector, where innovation is integral to our identity. Our Signature Service merges exceptional talent, a refined process, and exclusive products. We prioritize assembling a team of dedicated Difference Makers, focusing on both personal and professional development...

  • Student Safety Liaison

    1 month ago

    Cottage Grove, Minnesota, United States South Washington County Schools, ISD 833 Full time

    Student Safety Liasion 9.5 Months Location: Woodbury Middle SchoolStarting Salary: $65,456.15POSITION SUMMARY:The Student Safety Liaison serves as a support to overall student safety and success. The focus is on engaging, supporting and empowering students, in order to increase and improve school safety, resolve concerns with students and increase protective...

  • Patient Services Coordinator

    5 days ago

    Cottage Grove, Minnesota, United States Allina Health Full time

    Job Overview The Patient Services Coordinator plays a vital role in ensuring a welcoming and efficient experience for patients at Allina Health. This position involves both in-person and telephonic interactions, where the coordinator is responsible for the initial patient engagement and data collection necessary for seamless service delivery. Key...

  • CNA - Clinical Support

    1 week ago

    Cottage Grove, Minnesota, United States PeaceHealth Full time

    Position OverviewPeaceHealth is in search of a Certified Nursing Assistant (CNA) for a Per Diem/Relief role, offering a flexible schedule with a focus on daytime shifts. The hourly wage is competitive, with the starting rate influenced by qualifications and relevant experience.Role SummaryThe CNA will play a vital role in assisting nursing staff in...

  • Healthcare Services Coordinator

    2 days ago

    Cottage Grove, Minnesota, United States Allina Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Clinical Operations Associate to join our team at Allina Health. In this role, you will be responsible for providing exceptional patient care and administrative support to our patients and staff.Key ResponsibilitiesRegistration and Check-inGreet and welcome patients to Allina Health, either in...

  • Data Analytics Leader

    2 days ago

    Cottage Grove, Minnesota, United States Renewal by Andersen Full time

    Job DescriptionPosition OverviewWe are seeking a highly skilled and experienced Business Intelligence Manager to join our team at Renewal by Andersen. As a key member of our IT department, you will play a pivotal role in supporting our Renewal Business Intelligence product team(s) and driving agile product development.Key ResponsibilitiesLiaison Duties: Act...

  • Analytics Strategist

    2 days ago

    Cottage Grove, Minnesota, United States Renewal by Andersen Full time

    Job SummaryWe are seeking a highly skilled Business Intelligence Manager to join our team at Renewal by Andersen. As a key member of our IT Department, you will play a pivotal role in supporting our Renewal Business Intelligence product team(s) and driving agile product development.Key ResponsibilitiesLiaison Duties: Act as a bridge between IT Leadership,...

  • Clerk - Office Support at Cottage Grove Elementary

    4 weeks ago

    Cottage Grove, Minnesota, United States South Washington County Schools, ISD 833 Full time

    POSITION: Clerk - Office Support 9 month - Class 3 - 2 hours per day HOURS: 11:00 a.m. - 1:00 p.m.LOCATION: Cottage Grove Elementary SchoolSTARTING PAY: $18.61 per hour (Step 1)ANTICIPATED START DATE: August 26, 2024AVAILABLE FOR APPLICATION: Open until filledPOSITION SUMMARY:This position provides general office support to the building under the guidance...

  • Preschool Teacher

    2 months ago

    Cottage Grove, Minnesota, United States South Washington County Schools, ISD 833 Full time

    POSITION SUMMARY:Develop and implement preschool instruction in cooperation with other classroom team members and early childhood program expectations.PRIMARY JOB FUNCTIONS: Develop and implement developmentally appropriate weekly lesson plans for three and/or four year olds. Support program initiatives and early childhood best practices in the classroom....

  • Health Care Specialist

    3 weeks ago

    Cottage Grove, Minnesota, United States South Washington County Schools, ISD 833 Full time

    POSITION: Health Care Specialist 9 Months - Class 8 - 7 hours per dayHOURS: 8:00 a.m. - 3:30 hour unpaid lunchLOCATION: Oltman Middle SchoolANTICIPATED START DATE: August 21, 2024STARTING RATE OF PAY: $25.35 per hour (Step 1)POSITION SUMMARY: The primary goal of the Health Care Specialist is to care for student health, injuries, and/or illnesses in an...

  • Health Care Specialist

    3 months ago

    Cottage Grove, Minnesota, United States South Washington County Schools, ISD 833 Full time

    POSITION: Health Care Specialist - 1:1 - 2 positions available 9 Months - Class 8 - 7 hours per dayHOURS: 7:30 a.m. - 4:15 hour unpaid lunch ( Hours will vary based on student need and student placement. Start times as early as 7:30 a.m. and end times as late as 4:15 p.m. Employee will work 7 hours within this timeframe.LOCATION: District WideANTICIPATED...