Administrative Specialist

1 month ago

Cottage Grove, Minnesota, United States South Washington County Schools, ISD 833 Full time



POSITION:


Administrative Specialist - Transportation
12 month - Class - 8 hours per day

HOURS:
5:30 a.m. - 2:00 p.m. with hour unpaid lunch

LOCATION:
Transportation

STARTING PAY:
$20.36 per hour (Step 1)

ANTICIPATED START DATE:
As soon as possible

AVAILABLE FOR APPLICATION:
Open until filled

POSITION SUMMARY:
This position is responsible for performing payroll, accounts payable and receivable functions for the Transportation Department.



PRIMARY JOB FUNCTIONS:


General Office Functions

  • Assist students, staff, and parents, including: greet people entering the office; assist with directions, information, provide positive and friendly customer service in person and over the telephone. Remain cheerful, calm and professional in all situations
  • Provide clerical support, which may include: correspondence/flyer distribution/spreadsheets using Word and Excel, data entry, copying, Infinite Campus support, filing
  • Maintain confidentiality and data privacy for employees and students.
  • Treat students and staff with fairness and equity. Understands and supports students and staff with varying cultural, ethnic, sexual orientation, religious, and/or language backgrounds.
  • Other duties as assigned.

Department Specific Job Functions

  • Process payroll vouchers and make necessary changes for drivers and assistants
  • Verify employee pay amounts, hours of work and export data to the District Payroll department
  • Process and submit Personnel Action forms and Leave of Absence Request forms
  • Reconcile employee paid/unpaid Leave of Absence requests
  • Maintain and monitor new employee probationary period records
  • Ensure and maintain accurate payroll database information
  • Assist employees with email and Skyward access
  • Verify invoices and expense vouchers have appropriate departmental documentation and approvals
  • Assign designated budget codes to invoices and expense vouchers prior to processing them for payment
  • Oversee and process accounts receivables to ensure proper billing for transportation services provided
  • Ensure timely collection of overdue invoices/accounts receivable payments
  • Reconcile monthly departmental credit card statement
  • Process and invoice field trips
  • Collect and compile various mileage and cost information for state reporting purposes
  • Provide back-up assistance to the Dispatcher with awarding routes and assigning field trips

JOB SPECIFICATIONS (EDUCATION, LICENSE, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES):

Required:


  • High school diploma or equivalent.
  • Experience in transportation or related field using routing software (preferably TransFinder).
  • Call center or multi-line phone system experience.
  • Outstanding social, interpersonal, telephone, customer service and teaming skills.
  • Proven organizational skills with strong attention to detail and ability to multi-task.
  • Excellent written and verbal communication skills.
  • Ability to perform routine computer functions including the use of Microsoft Outlook, Word, Excel,
Infinite Campus.

  • Must be eligible to obtain and hold a CDL with school bus endorsement within 3 months of hire.
  • Prompt, regular and reliable attendance.
  • Communicates with students, parents, co-workers, supervisors and the community in a positive
and responsive way that is consistently welcoming and enhances effective work relationships.

  • Demonstrates an appreciation of diversity in all interactions and job functions.

Desired:

  • College Degree or a combination of education and relevant experience.

TESTING:
Current Office professional Employees must pass the qualifying tests prior to bidding.

Successful external candidates or applicants from other bargaining groups must have a qualifying score in each of the following testing areas to be considered for the position:
Microsoft Word, Microsoft Excel, Basic Office Skills and Following Written Instructions.

  • Administrative Support Specialist

    5 days ago

    Cottage Grove, Minnesota, United States Alejandra Bustamante - State Farm Agent Full time

    Welcome to our team at Alejandra Bustamante - State Farm Agent, where we are seeking a highly organized and detail-oriented individual to join us as an Office Manager Assistant. In this role, you will be a key player in providing administrative support and ensuring the smooth operation of our office.About the Role:Assist the office manager in daily...

  • Media Specialist

    4 weeks ago

    Cottage Grove, Minnesota, United States South Washington County Schools, ISD 833 Full time

    1.0 Media Specialist - Long Term Sub Bailey Elementary School/Liberty Ridge Elementary School Anticipated Start Date: 9/3/24Compensation: Salary schedule based on Teacher contract, previous teaching experience and education.Benefits: Benefit information can be found on the District Website under Human Resources and Benefits. Please look under Forms &...

  • Health Care Specialist

    3 weeks ago

    Cottage Grove, Minnesota, United States South Washington County Schools, ISD 833 Full time

    POSITION: Health Care Specialist 9 Months - Class 8 - 7 hours per dayHOURS: 8:00 a.m. - 3:30 hour unpaid lunchLOCATION: Oltman Middle SchoolANTICIPATED START DATE: August 21, 2024STARTING RATE OF PAY: $25.35 per hour (Step 1)POSITION SUMMARY: The primary goal of the Health Care Specialist is to care for student health, injuries, and/or illnesses in an...

  • Health Care Specialist

    3 months ago

    Cottage Grove, Minnesota, United States South Washington County Schools, ISD 833 Full time

    POSITION: Health Care Specialist - 1:1 - 2 positions available 9 Months - Class 8 - 7 hours per dayHOURS: 7:30 a.m. - 4:15 hour unpaid lunch ( Hours will vary based on student need and student placement. Start times as early as 7:30 a.m. and end times as late as 4:15 p.m. Employee will work 7 hours within this timeframe.LOCATION: District WideANTICIPATED...

  • Healthcare Case Management Specialist

    1 week ago

    Cottage Grove, Minnesota, United States Ladgov Corporation Full time

    Job OverviewBackground: Ladgov Corporation is seeking qualified individuals for Medical and Dental Non-clinical Case Management and administrative Care Coordination roles to support Individual Medical Readiness (IMR).Position: Medical Case ManagerKey Responsibilities:Compile and manage a comprehensive set of Mobility (MOB) packets for military...

  • Sales Operations Specialist II

    1 week ago

    Cottage Grove, Minnesota, United States Renewal By Andersen Full time

    Position Overview COMPANY OVERVIEW: Renewal by Andersen is a leader in the window and door sector, where innovation is integral to our identity. Our Signature Service merges exceptional talent, a refined process, and exclusive products. We prioritize assembling a team of dedicated Difference Makers, focusing on both personal and professional development...

  • Student Safety Liaison

    1 month ago

    Cottage Grove, Minnesota, United States South Washington County Schools, ISD 833 Full time

    Student Safety Liasion 9.5 Months Location: Woodbury Middle SchoolStarting Salary: $65,456.15POSITION SUMMARY:The Student Safety Liaison serves as a support to overall student safety and success. The focus is on engaging, supporting and empowering students, in order to increase and improve school safety, resolve concerns with students and increase protective...

  • Healthcare Administrative Assistant

    2 days ago

    Maple Grove, Minnesota, United States Specialists in General Surgery Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Receptionist to join our team at Specialists in General Surgery. As a Medical Receptionist, you will be responsible for providing exceptional patient care and administrative support to our clinic.Key Responsibilities:Efficiently schedule appointments and manage patient flow to ensure a...

  • Lead Supply Chain Analyst

    1 week ago

    Cottage Grove, Minnesota, United States Johnson Fitness & Wellness Full time

    Position Overview: The Senior Supply Chain Specialist plays a crucial role in managing and enhancing supply chain operations to guarantee the effective and economical flow of products from suppliers to end-users. This position entails formulating strategies to boost supply chain performance, nurturing partnerships with suppliers and vendors, and...

  • Lead Supply Chain Analyst

    4 days ago

    Cottage Grove, Minnesota, United States Johnson Fitness & Wellness Full time

    Position Overview: The Senior Supply Chain Specialist at Johnson Fitness & Wellness is tasked with managing and enhancing supply chain operations to guarantee the effective and economical transfer of products from suppliers to clients. This position entails formulating strategies to boost supply chain performance, nurturing relationships with suppliers...

  • Lead Supply Chain Analyst

    5 days ago

    Cottage Grove, Minnesota, United States Johnson Fitness & Wellness Full time

    Position Overview: The Senior Supply Chain Specialist at Johnson Fitness & Wellness plays a pivotal role in managing and enhancing supply chain operations to ensure the effective and economical flow of products from suppliers to end-users. This position focuses on crafting strategies that boost supply chain efficiency, nurturing supplier and vendor...

  • Administrative Support Specialist

    5 days ago

    Inver Grove Heights, Minnesota, United States Presbyterian Homes and Services Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Receptionist to join our team at Presbyterian Homes and Services. As an Administrative Receptionist, you will be the first point of contact for our residents, families, and visitors, providing exceptional customer service and support.Key ResponsibilitiesProvide excellent...

  • Compensation Administrator

    5 days ago

    Maple Grove, Minnesota, United States Roth Staffing Companies Full time

    Position Overview:The Payroll Specialist is tasked with overseeing and executing the payroll functions of the organization with accuracy and efficiency. This position guarantees that all personnel receive their compensation correctly and punctually, adhering to federal, state, and local laws. The Payroll Specialist is also integral in maintaining payroll...

  • Logistics and Inventory Specialist

    1 week ago

    Maple Grove, Minnesota, United States Platinum Staffing Full time

    Job OverviewWe are seeking a Logistics and Inventory Specialist to join our team. This role involves managing the flow of goods and materials in and out of our facility.Location: Maple Grove, MNShift: 1st Shift, Monday-Friday, 8:00 AM - 5:00 PMCompensation: $22.00 per hour, based on experienceKey Responsibilities:Shipping Coordination: Oversee shipment...

  • Customer Service Support Specialist- onsite

    1 month ago

    Maple Grove, Minnesota, United States Data Recognition Corporation Full time

    Customer Service Support Specialist- onsiteMaple Grove, MN, USA Req #515Tuesday, July 23, 2024Summary: The Customer Service Support Specialist position serves as a first technical point of contact for DRC Clients. This position is responsible for providing professional, high-level Customer Service, by delivering technical information/instruction and...

  • Financial Operations Specialist

    2 days ago

    Inver Grove Heights, Minnesota, United States CHS Inc Full time

    Job SummaryCHS Inc. is a leading global agribusiness company seeking an experienced Accounts Payable Specialist to join its finance team.Key ResponsibilitiesProcess vendor invoices within corporate ERP systems in conjunction with company policies and standard internal control procedures.Support business unit customers and vendors through the entire procure...

  • Billing Specialist

    1 week ago

    Inver Grove Heights, Minnesota, United States Primoris Services Corporation Full time

    Primoris Electric, Inc. (PEI), a division of Primoris Services Corporation, is a leading construction contracting company specializing in electrical and instrumentation construction and maintenance services. We are currently seeking a detail-oriented and organized Billing Specialist to join our team at our Inver Grove Heights location....

  • Retirement Benefits Specialist

    1 week ago

    Inver Grove Heights, Minnesota, United States CHS Inc Full time

    Company OverviewCHS Inc. is a prominent global agribusiness entity owned by farmers, ranchers, and cooperatives throughout the United States, delivering grain, food, and energy resources to businesses and consumers worldwide. With a workforce of approximately 10,000 employees, the majority based in the U.S., we operate in 19 countries, fostering connections...

  • Retirement Benefits Specialist

    1 week ago

    Inver Grove Heights, Minnesota, United States CHS Inc Full time

    Company OverviewCHS Inc. is a prominent global agribusiness, owned by farmers, ranchers, and cooperatives throughout the United States, dedicated to providing grain, food, and energy resources to businesses and consumers worldwide. With a workforce of approximately 10,000 employees across 19 countries, we are committed to fostering connections that empower...

  • Retirement Benefits Specialist

    1 week ago

    Inver Grove Heights, Minnesota, United States CHS Inc Full time

    Company OverviewCHS Inc. is a prominent global agribusiness entity owned by farmers, ranchers, and cooperatives throughout the United States, delivering grain, food, and energy resources to businesses and consumers worldwide. With a workforce of approximately 10,000 employees, we operate in 19 countries, fostering connections to empower the agricultural...