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Executive Administrative Support I

4 months ago

Bethesda, Maryland, United States General Dynamics Information Technology Full time
HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT I WILL MAKE AN IMPACT
  • Serve as liaison between the designated government staff and other managers, and staff.
  • Manages the workflow of multiple critical issues within a continuously adapting schedule for the assigned staff, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and externally within the Agency, Congress, other Intelligence Community organizations, and the private sector.
  • Maintains an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external interrelationships, styles, and methods of operations.
  • Performs a comprehensive range of direct executive office support for a designated staff of 4-6 individuals
  • Maintains a schedule of appointments that involves maintaining calendars, arranging transportation, reserving conference rooms and coordinating with other attendees.
  • Prepares background books and/or talking points papers, as needed.
  • Monitors and coordinates e-mail for action items and gleans items from staff meetings and weekly reports that require action; creates a system to generate reminders of completion deadlines.
  • Answers phones; places, screens, and refers calls to appropriate Agency resources; takes messages and follows-up accordingly to ensure adequate resolution of issues and concerns.
  • Prepares for visitors by initiating or passing any needed security clearances and escorts visitors as needed.
  • Disseminates the executive's schedule to appropriate staff and acts as liaison between the Senior Executive and others.
  • Receives, sorts, and screens incoming mail; categorizes and prioritizes response needed.
  • Develops and maintains accurate records and files management systems.
  • Makes travel arrangements and itineraries. Accurately prepares expense statements.
  • Maintains an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment.
  • Back up support is provided within component divisions as needed.

WHAT YOU'LL NEED TO SUCCEED

  • Position requires active Top Secret/SCI with Polygraph clearance.
  • Bachelor's degree with a minimum of 2 years of relevant experience, or a minimum six (6) years of experience as an administrative professional.
  • Demonstrated intermediate level of experience of MS Office Suite applications to complete routine to moderately complex tasks.
  • Excellent oral and written communication skills sufficient to compose and deliver responses to customers' complex questions in a clear and concise manner.
  • Ability to obtain extensive knowledge of protocol and precedence, and Agency/IC structure, regulations, and policies.
  • Analytical skills sufficient to assess and interpret moderately complex information from multiple sources and draw insightful conclusions.
GDIT IS YOUR PLACE
  • 401K with company match
  • Comprehensive health and wellness packages
  • Internal mobility team dedicated to helping you own your career
  • Professional growth opportunities including paid education and certifications
  • Cutting-edge technology you can learn from
  • Rest and recharge with paid vacation and holidays

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Work Requirements

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Years of Experience
2 + years of related experience

may vary based on technical training, certification(s), or degree

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Certification

Travel Required
None

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Citizenship
U.S. Citizenship Required

About Our Work

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.