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Administrative Support Specialist

2 months ago

Bethesda, Maryland, United States Contemporaries Full time
Job Overview

Contemporaries, a leading government contracting firm, is seeking a highly skilled Administrative Professional III to join our team. As a key member of our staff, you will provide exceptional administrative support to our executives and staff, ensuring seamless day-to-day operations.

Key Responsibilities
  • Calendar Management: Manage multiple professional and shared calendars, scheduling meetings, deliveries, and events with precision and attention to detail.
  • Office Operations: Work with external vendors to maintain office services, including maintenance, custodial efforts, and office management, ensuring a safe and efficient work environment.
  • Inventory Management: Organize, track, and re-supply office inventory, ensuring that all necessary materials are readily available.
  • Meeting Coordination: Coordinate meetings, establish meeting rooms, provide meeting supplies, and send out invitations, ensuring seamless execution.
  • Administrative Support: Provide administrative support, including data entry, document management, and timekeeping, ensuring accuracy and attention to detail.
  • Travel Arrangements: Assist with travel arrangements and itineraries, ensuring smooth execution.
  • Communication: Manage verbal and written communication, including emails, memos, and reports, ensuring clear and concise communication.
  • Document Management: Manage documents, including reports, letters, and memoranda, ensuring accuracy and attention to detail.
  • Shipping and Receiving: Manage shipping and receiving of packages, ensuring timely and accurate delivery.
Requirements
  • Administrative Experience: 2-5 years of administrative support experience, preferably in a federal government or contract environment.
  • Education: Minimum of a High School diploma, with a college degree preferred.
  • Skills: Excellent communication skills, both verbal and written, in the English language; strong customer service skills; and a team-oriented personality.
  • Experience: Experience working in a fast-paced office environment, with a strong ability to multi-task and prioritize tasks.
About Contemporaries

Contemporaries is a government contracting firm with over 32 years of experience providing HR and staff support to federal and private organizations. We specialize in administrative and related opportunities, as well as scientific, IT, legal, research, and related fields.